What are the responsibilities and job description for the Specialist III, Events position at Salt Lake Community College?
Facilitate the efficient consultation, organization, timely physical setup, hosting and post event wrap up of all events; while assisting in maintaining a safe environment at the Jordan Student Center.
Essential Responsibilities and Duties
- Open the Student Center building and event spaces for daily events. Secure the building by locking both internal and external doors when not in use.
- Check all spaces before clients have arrived, ensuring that setup meets prescribed expectations. Set up audio/visual equipment when necessary and other amenities as outlined in the daily schedule, ensuring that all Conferencing services are in place.
- Troubleshoot and resolve client equipment and setup compatibility issues.
- Provide deliberative resolution in time of either client or event conflict.
- Secure the building at night by locking all doors and ensuring that all staff and clients have exited the buildings.
- Perform timely event setups, including furnishings, audio-visual equipment, computer equipment and Internet connectivity.
- Provide direct customer service through regular interaction with off/on-campus clients, staff, faculty and students, in a multiple event environment.
- Anticipate client needs by being aware of potential conflicts or last minute setup/equipment needs; facilitating client needs throughout their event.
- Ensure client compliance with SLCC Policies & Procedures and Federal, State and Local law and fire codes.
- Assist conference clients by providing information and organizational consulting on setup, equipment, displays, flow of traffic and signage for diverse types of events. Assist clients, staff, faculty and students with information and directions.
- Do a regular maintenance check of all conference and other, spaces to ensure appropriate upkeep, and return of unneeded equipment to proper storage.
- Cover full days or other shifts when there are vacation requests or illness.
- Prioritize all daily activities, communicating any necessary event changes or modification information to supervisor and/or co-workers, checking the weekly events schedule regularly for updates and additions.
- High school diploma or equivalent.
- One year of part time employment in event setup, facilitation, customer service or equivalent.
Strong customer service orientation and communication skills
Knowledge of general office procedures
Knowledge of Internet (including setup of Internet access)
Ability to handle sensitive client information with discretion while maintaining confidentiality
Ability to handle conflict resolution with calm and deliberation
Ability to set priorities and to organize tasks; ability to operate office and A/V equipment
Ability to lift and move 50 lbs consistently
Maintain professional, positive attitude and neat appearance
Ability to grow, adapt, take direction and work independently when necessary; interpersonal, problem solving, and decision making skills; reliable and punctual.
Attention to details.
Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
Knowledge of general office procedures
Knowledge of Internet (including setup of Internet access)
Ability to handle sensitive client information with discretion while maintaining confidentiality
Ability to handle conflict resolution with calm and deliberation
Ability to set priorities and to organize tasks; ability to operate office and A/V equipment
Ability to lift and move 50 lbs consistently
Maintain professional, positive attitude and neat appearance
Ability to grow, adapt, take direction and work independently when necessary; interpersonal, problem solving, and decision making skills; reliable and punctual.
Attention to details.
Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.
Non-Essential Responsibilities and Duties
Assist Jordan Campus Building Marshals in promoting a safe and prepared work environment.
Special Instructions
This position requires the successful completion of a criminal background check.
Please indicate on your resume if your experience is full time or part time.
SLCC Highlights
Please indicate on your resume if your experience is full time or part time.
Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000 students pursuing degrees in 100 programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
FLSA Non-Exempt SLCC Information
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.
This position is subject to a successful completion of a criminal background check.
SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.
This position is subject to a successful completion of a criminal background check.
