Recreation Coordinator II (Events)

Definition:  Under general supervision of the Senior Manager in the Senior Services Department, plans, organizes and coordinates senior and adult w/adaptive needs recreational events, activities and special projects of varying sizes and purposes. Provides creative and highly organized planning to successfully implement events from conception through completion. This job class is treated as FLSA Non-Exempt.

Essential Functions:  Essential functions may vary among positions and may include the following tasks and other characteristics.  This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive list of tasks performed by all positions in this classification.

1.  Events Coordination:  Works with management, sponsors, partners and SRPMIC departments in all aspects of Senior Services recreational events and activities. 

• Assists with planning, organizing, coordinating and executing events that meets the events’ objectives.
• Assist with pre and post organizing and facilitating of all event details such as event logistics, décor, catering, entertainment, transportation, location, security, equipment, volunteers, support personnel, vendors, etc.
• Works closely with CRS Guest Service team and SRPMIC Public works Department to ensure accurate and timely submission of work orders, permits, event requests, layouts or special use permits
• Ensures compliance with contracts, insurance, legal, health and safety obligations with the necessary departments and organizations
• Assists with the setup and tear down of events and activities
• Conduct pre and post event evaluations or surveys and report on outcomes
• Researches event venues, entertainment opportunities and other creative ideas to enhance product delivery
• Remains on site before and after events to assist in opening and secure closure of events and activities
• Participates or serves as liaison for event project meetings and assignments
• Acts as the primary contact for inquiries from Community members, the public and other SRPMIC departments.
• Works with division managers to develop staff work schedules to ensure full coverage of events/activities

2.  Program Promotion:   Assists the Senior Services Public Relations and Media Division with marketing and development of promotional materials to enhance seniors’ and adult w/adaptive needs participation in program events and activities.

• Works with the Senior Manager – Senior Services to improve and maintain program participation.
• Maintains events calendar to assist with the planning and coordination of Senior Services programs.

3. Management Support:Assists management by providing direct administrative and office practice support.

• Prepares financial reports, summaries, and post event evaluation data.
• Maintains an effective filing system to easily obtain records including financial transactions for reports and events
• Gathers pertinent information during events for report summaries including attendance figures, event time and duration, positive attributes, significant issues and areas for improvement.
• Maintains, updates and coordinates vendor invoices, financial transactions and recordkeeping.
• Adheres to the Community’s safety related policies and procedures during event planning and execution.
• Develops and maintains a file of active and approved vendors, venues, and layouts for various event sites to use for future events
• Develops and maintains a catalogue of small and large event equipment and decorative supplies owned by Senior Services.

4.  Operations & Administration:   

• Performs general office duties including, but not limited to, answering customer inquiries, answering phones, filing, copying, coordinates mailings, correspondence, requisitions and data entry
• Coordinates meeting schedules, meeting locations, agenda preparation, meeting packets, ordering food, sending out reminders, taking meeting notes, distributing notes to attendees and other special requirements
• Organizes and files contracts and agreements for services and vendor products

5.  Miscellaneous:  Performs other job related duties as assigned by the Senior Manager or the Senior Services Directors.

Knowledge, Abilities, Skills, and Other Characteristics:

• Knowledge of the culture, history, and government of the Salt River Pima-Maricopa Indian Community (SRPMIC)
• Knowledge of federal, state, SRPMIC, and local laws, codes, rules, regulations, and standards that apply to recreation facility maintenance and operations.
• Knowledge of a variety of recreational programs for seniors.
• Knowledge of procedures for developing and implementing a variety of recreational and related activities and programs for seniors through Community participation.
• Knowledge at a basic level of geriatrics and the aging process.
• Knowledge of a variety of assistive devices, including but not limited to a cane, walker, and wheelchair.
• Knowledge of how to care for senior participants in a safe and structured fashion.

• Skill organizing, promoting, and operating public events and recreation programs.
• Skill assessing client social and recreational needs.
• Skill establishing and maintaining effective working relationships with SRPMIC co-workers, Community Members, seniors, families, other service providers, and the public.
• Skill operating a variety of standard office equipment, including photocopiers and personal computers, to fulfill job requirements.
• Skill planning, scheduling, and time management.
• Skill in communicating effectively, both verbally and in writing.

• Ability to utilize the personal computer and related software, including but not limited to, Microsoft Office.
• Ability to maintain and promote safe practices for the operation of recreational equipment.
• Ability to develop, plan, organize, and implement recreation programs and activities.
• Ability to perform first aid and CPR techniques.
• Ability to work non-standard work hours.
• Ability to drive various SRPMIC vehicles, including the 15-passenger van.

• Education & Experience:  Graduation from High School or a GED equivalent is required.
• For enrolled Community members without a GED must obtain a GED.  Requires participation in the HR GED Program and successful completion of the Arizona state-certified exam in order to continue employment with SRPMIC.
• Two (2) years’ experience in coordinating and/or event planning is required.
• An Associate’s Degree in hospitality management, marketing, public relations, parks and recreation or closely related field is preferred.
• One (1) year of full-time recreation-related work with a senior population is preferred.
• The ability to speak the Pima or Maricopa language preferred.
• Food Handler, CPR, and First Aid certifications required within 6 months of hire.

• May be required to work after normal business hours including evenings, weekends and holidays.
• May be required to work in various weather conditions.
• May be required to stand and/or walk for extended periods.
• Must possess and maintain a valid Arizona Driver’s License
• Must successfully pass an extensive background investigation, including fingerprinting, and have no prior convictions of offenses to children or elders.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. 

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods: 

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date. 

The IHS/BIA Form-4432 is not accepted. 

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

Salary : $49,043 - $64,983