What are the responsibilities and job description for the Data Center Vendor Coordinator position at Salute?
Salute is a leading provider of cutting-edge Data Center Infrastructure Services, dedicated to serving data center clients worldwide. We pride ourselves on delivering sustainable solutions, unparalleled reliability, and outstanding customer service. As we continue to grow, we are seeking a dynamic and experienced Data Center Vendor Coordinator to join our team and drive our relationships with hyperscale clients to new heights.
This is an on-site position based in Ellendale, ND, with relocation assistance available.
Salary: $38 - $45/hr
Hours: Monday – Friday (8am-5pm)
Data Center Vendor Coordinator:
The Data Center Vendor Coordinator is responsible for developing and administering a vendor management program under the direction of the Data Center Critical Facilities Manager of Engineering. The scope of the vendor management program covers the complete lifecycle of contractor relationships including vendor identification, assessment, onboarding, KPI tracking, AP coordination, contract renewals, and offboarding. Under limited direct supervision, the Vendor Coordinator upholds the highest standards of integrity for business relationships and maximizes the value of every contract carried out.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Ensure contract requests align with company guidelines, track with operations department needs, and maintain good financial judgement.
- Build and maintain vendor contract files ensuring they contain current, accurate information.
- Manage and report on functional components of site finances (purchase orders, billing, etc.)
- Be the subject matter expert for all department contracts, including the administration of a contract repository and expiration tracker.
- Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias.
- Draft changes to standard contract language as required.
- Coordinate payables and receivables associated with contracts in the portfolio.
- Prepare invoices for tenants, reconcile accounts, review incoming invoices for errors/accuracy with lease documents, and ensure accurate coding.
- Assist with budgeting and forecasting activities.
- Be the central resource for the team on contract procedures, concepts, policies, and changes to the same.
- Assist with the development of financial policy and standards for the company.
- Executes, renews, and terminates vendor contracts as needed by internal stakeholders and financial best practices.
- Completes administrative tasks including, but not limited to, financial metrics, reporting, reconciliations, audits, and regulatory compliance.
Competencies:
- Must have excellent communication skills (verbal/written), organization, and strong customer service. Good grammar, content creation skills, and the ability to take accurate notes and translate them into action(s) as required.
- Must be capable of handling multiple simultaneous tasks under pressure while maintaining strong customer service and professionalism. Ability to maintain composure and calm demeanor under pressure.
- Exceptional accuracy and attention to detail.
- Flexibility, including the willingness and ability to readily respond to changing circumstances and expectations.
- Solid work ethic and integrity, able to work effectively and be self-directed.
- Provide exceptional client and vendor relationships, ensuring success with our preferred suppliers.
Work Environment:
Essential duties are predominantly done inside in a corporate office setting in climate-controlled conditions.
Physical Demands:
Limited to typical office tasks.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Required Education and Experience:
- Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study
- A minimum of four years of related work experience, preferably including property management, supply chain management, accounting, or vendor management
- Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.)
- Familiarity with strategic sourcing processes.
Preferred Education and Experience:
- Certified Professional Contract Manager (CPCM™) certification.
- Development of new processes for quality and efficiency.
- Experience working in facilities management, critical facilities, or data centers.
Additional Eligibility Qualifications:
- Must be willing to submit to a full criminal background check, results of which may or may not bar employment, in accordance with applicable state and federal laws.
Site Location: We operate a 24-hour facility where work hours (shifts) are assigned as needed to ensure job functions are performed satisfactorily, compliance is maintained, and the company operates efficiently. Certain positions, as specified in your offer letter, may require working irregular hours, such as nights, weekends, overtime, alternating shifts, and under various conditions, including outdoor work during extreme weather or in hazardous environments.
This description does not cover all duties that may be required. Employees must follow any job-related instructions and perform other duties as assigned. Successful performance requires these necessary skills, aptitudes, and abilities.
If you are a motivated and results-driven individual with a passion for data center services and a knack for building strong client relationships, we want to hear from you. Join us in revolutionizing the data center industry and apply today!
Salute is an equal opportunity employer committed to celebrating diversity, creating an inclusive environment for all employees, and providing equal employment opportunities to all applicants; if you require a reasonable accommodation to participate in the job application or interview process, perform essential job functions, or receive other benefits and privileges of employment, please contact our Human Resources department at hr@saluteinc.com for more information.
Salary : $38 - $45
