What are the responsibilities and job description for the Administrative Coordinator III - Internal Applicants Only position at Sam Houston State University?
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Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code Â
This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category Technical/Para-Professional Department Innovation Division Division of Enrollment Success Open Date 01/23/2025 Open Until Filled Yes Educational and Experience Requirement
Bachelor's degree in related field. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position.
Nature & Purpose of Position
Performs advanced and complex administrative support duties for the department of Innovation within Strategic Enrollment and Innovation.
Primary Responsibilities
Provides administrative support and manages the daily operations of budgets for the department of Innovation within Strategic Enrollment and Innovation (SEI). Manages calendars, schedules meetings, and handles correspondence for the Associate Vice President of Innovation. Oversees budget requests, assisting with annual budgeting, and ensuring compliance with university policies while monitoring expenses, P-Card purchases, and account expenditures. Prepares financial and statistical reports, reconciles complex data, and maintains accurate records. Implements departmental processes, monitors project timelines, and identifies potential issues. Organizes and coordinates departmental events as well as handles travel arrangements, including conference registration, flight bookings, lodging, and reimbursements. Trains staff on budget processes, promotion procedures, and workload compliance while ensuring adherence to federal and state laws and university regulations. Reviews and revises policies and procedures as needed. Prepares and distributes documents, attends meetings, takes notes, and handles correspondence. Orders and manages inventory for department needs. Serves as a liaison with university departments, faculty, staff, students, and external stakeholders. Conducts research on an as-needed basis, compiling information, and preparing reports or publications for internal distribution. Maintains and organizes sensitive files and documents related to strategic projects, personnel, and the university's strategic priorities. Assigns tasks to clerical staff, sets priorities, and ensures deadlines are met. Supports other initiatives as needed. Performs other related duties as assigned.
Other Specifications
Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement. Requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
Up to 40% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.
Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/41992
Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code Â
- 51.215, which authorizes the employer to obtain criminal history record information.
This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category Technical/Para-Professional Department Innovation Division Division of Enrollment Success Open Date 01/23/2025 Open Until Filled Yes Educational and Experience Requirement
Bachelor's degree in related field. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position.
Nature & Purpose of Position
Performs advanced and complex administrative support duties for the department of Innovation within Strategic Enrollment and Innovation.
Primary Responsibilities
Provides administrative support and manages the daily operations of budgets for the department of Innovation within Strategic Enrollment and Innovation (SEI). Manages calendars, schedules meetings, and handles correspondence for the Associate Vice President of Innovation. Oversees budget requests, assisting with annual budgeting, and ensuring compliance with university policies while monitoring expenses, P-Card purchases, and account expenditures. Prepares financial and statistical reports, reconciles complex data, and maintains accurate records. Implements departmental processes, monitors project timelines, and identifies potential issues. Organizes and coordinates departmental events as well as handles travel arrangements, including conference registration, flight bookings, lodging, and reimbursements. Trains staff on budget processes, promotion procedures, and workload compliance while ensuring adherence to federal and state laws and university regulations. Reviews and revises policies and procedures as needed. Prepares and distributes documents, attends meetings, takes notes, and handles correspondence. Orders and manages inventory for department needs. Serves as a liaison with university departments, faculty, staff, students, and external stakeholders. Conducts research on an as-needed basis, compiling information, and preparing reports or publications for internal distribution. Maintains and organizes sensitive files and documents related to strategic projects, personnel, and the university's strategic priorities. Assigns tasks to clerical staff, sets priorities, and ensures deadlines are met. Supports other initiatives as needed. Performs other related duties as assigned.
Other Specifications
Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement. Requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
Up to 40% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.
Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/41992
