Project Accountant

Description

POSITION SUMMARY

As a Project Accountant, you will play a vital role in supporting our project management and accounting functions.  The Project Accountant is responsible for the project billing process, including verifying employees’ billable time & expenses in accordance with established accounting standards and billing policy, establishing and updating project cost budgets as needed & ensuring project data is current and correct.  Your exceptional attention to detail and ability to analyze financial data will be crucial in ensuring accurate and timely project reporting.

ESSENTIAL JOB FUNCTIONS

Please note: The job descriptions may not be inclusive of all assigned duties, responsibilities, etc. of the job; duties and responsibilities include, but not limited to –

• Assist in setting up, upload templates & maintaining projects in Samuel ERP system
• Prepare client invoices & complete monthly billing, with appropriate documentation  back-up
• Maintain complete & accurate project accounting folders with all related documents
• Respond to requests for supplemental reports or detailed back-up documentation
• Provide weekly updates of outstanding Accounts Receivables, timely communication of collections issues & ensure financial notes that reflect all steps taken to collect payment
• Ensure that all project costs are tracked, managed, & reported
• Effectively communicate with Project Managers as required regarding the financial status of projects, contract modifications, and client invoicing requirements
• Examine unbilled WIP & unpaid invoices monthly, to maximize billing and collection potential
• Monthly financial analysis & on-going revenue recognition
• Maintain Company rate tables including annual updates
• Review invoice submissions from sub-consultants to ensure compliance with contract provisions & budgetary limits
• Meeting multiple critical deadlines monthly
• Ensure all billing transactions are completed & accurately recorded in Samuel ERP system
• Prepare & review sales tax reconciliations
• Research on sales tax rates or changes and review with Project Accounting Supervisor
• Resolve questions on Certificates of Insurance with Project Admins and Insurance teams
• Coordinate with HR to maintain company rate tables, labor IDs, and employee time entries
• Analyze and interpret financial performance of projects, which includes evaluation of
• Department Billability, Working Forecast (Estimate-to-Complete/Estimate-at-Completion) & Earned Value (percent complete)
• Assist in configurations and testing of Samuel ERP modifications, procedure & process improvements
• Participate in project accounting, project management training initiatives, & Samuel ERP system training
• Effectively articulate any project issues to both accounting and non-accounting staff
• Execute project financial closeout & profitability analysis
• Create, distribute & interpret project performance reports
• Provide financial reports & other on-demand reports & analysis for internal stakeholders as requested
• Assist in general accounting/administration/project work as assigned

Qualifications

MINIMUM QUALIFICATIONS PER JOB LEVEL

• Project Accountant Intern – Junior or Senior in High School; No experience required.
• Project Accountant IV – Bachelor’s degree in Accounting, Business Management, or Business Administration; No experience required.
• Project Accountant III – Bachelor’s degree in Accounting, Business Management, or Business Administration; Two (2) years’ experience required.
• Project Accountant II – Bachelor’s degree in Accounting, Business Management, or Business Administration; Four (4) years’ experience required.
• Project Accountant I – Bachelor’s degree in Accounting, Business Management, or Business Administration; Six (6) years’ experience required.

SKILLS/ FUNCTIONAL COMPETENCY

•     Acumatica experience (preferred)

•     Ability to prioritize, organize workflow and manage competing demands

•     Good communication, organizational, and time management skills

•     Proficiency and knowledge of computer software applications such as Microsoft Excel (advanced), Microsoft Word and Microsoft Outlook

•     Capable self-leadership with attention to detail & ability to comply with monthly billing deadlines

•     Professional attitude, results driven, & high level of integrity

•     Ability to work independently with minimal supervision, as well as collaboratively in a team environment when necessary