Assistant Principal Secretary - Secondary School

POSITION TITLE: Assistant Principal Secretary - Secondary School

EXEMPTION STATUS: Non-exempt

REPORTS TO: Campus Administrator

TERMS OF EMPLOYMENT: 11 months

HOURLY SALARY RANGE: Minimum $13.79, Midpoint $17.24, Maximum $20.69

Primary Purpose

Ensure the efficient operation of the school office and provide clerical services for administrators, teachers, and other staff.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Ability to use computer and software to develop spreadsheets, databases, and perform word processing

Proficient skills in keyboarding, file maintenance and 10-key

Effective organizational, communication (verbal and written), and interpersonal skills

Knowledge of basic accounting principles

Experience

Three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Financial Ethics

• Comply with all policies and procedures; internal controls; board policies; and state, local, and federal laws as they pertain to the financial affairs of the district.
• Promptly report to the immediate supervisor or Superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace
• Act in an ethical and honest manner in all business transactions of the district.
• Maintain confidentiality of all data, files and general financial information of the district.
• Safeguard against unauthorized access to assigned computer system and electronic data.

Clerical Support

• Assist parents, students, and teachers, and administrative staff, as needed.
• Receive calls, take reliable messages and route to appropriate staff.
• Perform clerical duties as assigned.
• Maintain confidentiality.

Records, Reports and Correspondence

• Prepare written correspondence, forms, schedules and reports using personal computer.
• Compile and issue attendance warning letters to parents as needed.
• Assist administrator with student discipline in processing documentation of the incident and punishment assessed.

Student Assistance

• Provide students with information concerning attendance records and communicate with parents regarding attendance.
• Inform students of Saturday School attendance requirements and maintain records.
• Administer medication and assist students with medical needs in the absence of the nurse, as needed.

Professional Growth and Development

• Participate in professional learning, staff meetings, and special events as assigned.
• Maintain familiarity with district initiative to better serve the needs of students.

Communication

• Articulate the district’s mission and goals to the community and solicit community support.

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment including computer, printer, peripherals, telephone
• Posture: Prolonged sitting and standing, occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching
• Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
• Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
• Environment: Work is performed in an office setting; occasional in-district travel; occasional irregular and/or prolonged hours
• Mental Demands: Maintain emotional control under stress, work with frequent interruptions