Campus Office Aide (25-26 school year)

POSITION TITLE: Campus Office Aide

EXEMPTION STATUS: Non-exempt

REPORTS TO: Principal

TERMS OF EMPLOYMENT: 10.5 month; 2025-2026 school year

HOURLY SALARY RANGE: Minimum $12.15, Midpoint $15.19, Maximum $18.22

Primary Purpose

Provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Effective organizational, communication (verbal and written), and interpersonal skills

Ability to use personal computer to develop spreadsheets, maintain databases, and perform word processing

Proficiency in keyboarding and file maintenance

Ability to follow verbal and written instructions

Ability to operate multi-line phone system

Experience

Related experience and/or training

Major Responsibilities and Duties

Reception

• Receive and direct calls, take reliable messages, and route to appropriate staff.
• Greet and direct visitors.
• Maintain visitor log, conduct background check of visitors, and issue visitor badges.
  
  

Student Assistance

• Assist parents in checking students in and out of school, receiving and distributing student materials, and answering questions.
• In the absence of the school nurse, follow the medical protocols in administering students' medication, taking temperatures, and notifying parents.
• Assist in supervising students throughout the school day including before and after school, inside and outside the classroom, in hallways, in the cafeteria, at drop-off and pick-up locations, on the playground, and in other areas as assigned.
  
  

Clerical Support

• Assist with scheduling teacher-parent conferences.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Assist with preparation of materials for mailing, including preparing labels and envelopes.
• Maintain computerized files, including reports, staff and student rosters, and mailing lists.
  
  

Provide clerical assistance as needed.

Professional Growth and Development

• Participate in professional learning programs, staff meetings, and special events as assigned.
• Maintain familiarity with the district initiatives to better serve the needs of students.
  
  

Communication

• Articulate the district's mission and goals to the community and solicit community support.
• Maintain confidentiality of student and district information.
  
  

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment including prolonged use of computer, printer, peripherals, telephone
• Posture: Prolonged sitting and moderate standing, occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching/lifting
• Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
• Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
• Environment: Work is performed in an office setting; occasional in-district travel; occasional irregular and/or prolonged hours
• Mental Demands: Maintain emotional control under stress, work with frequent interruptions