What are the responsibilities and job description for the Stewardship Coordinator position at San Antonio Botanical Garden?
Position Description: ABOUT THE SAN ANTONIO BOTANICAL GARDEN
For over 40 years, the San Antonio Botanical Garden (Garden) has enriched lives through plants and nature. Recognized nationally for commitment to outstanding displays, botanical diversity, education, environmental stewardship, and experiences that connect people to the natural world, the Garden is a top San Antonio attraction that serves as a museum of plants, a tranquil escape, a living classroom, a research and conservation facility, and entertainment venue where art, architecture, music, and theater experiences come to life for more than 170,000 annual visitors. The Garden features 39 acres of nature space located deep in the heart of San Antonio. For more information, visit www.sabot.org.
SUMMARY OF RESPONSIBILITIES
The Stewardship Coordinator is a full-time, non-exempt role reporting to the Chief Development Officer. This position is centered on managing donor data, maintaining accurate records, generating detailed reports and contact lists, and conducting constituent research to support the Development and Membership Team. By ensuring data integrity and providing insights through research and reporting, the Stewardship Coordinator plays a critical role in driving donor engagement and stewardship. The salary is $23.00 per hour ($47,840 annually).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Donor Data Management and Reporting:
o Maintain donor records, gifts, pledges, and donor/prospect information in Blackbauds Altru CRM.
o Reconcile donor data and gifts with the Finance Team.
o Generate routine and ad hoc data queries and reports to support team goals and donor engagement.
o Ensure data accuracy and integrity for tracking donor interactions and outcomes.
Constituent Research and Briefings:
o Conduct research on prospective and current donors to support fundraising initiatives.
o Prepare detailed donor briefings for leadership and fundraising team members.
o Identify donor trends and opportunities for engagement based on research insights.
Donor Stewardship and Engagement:
o Support the coordination of donor acknowledgment processes, ensuring timely and thoughtful communication.
o Support the creation and production of impact statements, thank-you letters, donor updates, and donor recognition gifts.
o Assist with stewardship activities and follow-ups.
Event Support:
o Maintain OneCause platforms for fundraising events, including but not limited to Splendor in the Garden Gala and Bubbles & Blooms Luncheon.
o Support planning, logistics, and execution of fundraising events, member activities, and donor receptions.
o Provide event-related administrative and logistical support, including mailings, scheduling, and event setup/breakdown.
Additional Duties
o Exhibit a positive and professional attitude, fostering collaboration across Garden teams.
o Represent the organization with professionalism and confidence.
o Occasionally travel locally and perform other duties as assigned.
STATUS AND SCOPE
The Stewardship Coordinator is a critical member of the Development and Membership team, responsible for ensuring the integrity and accuracy of donor data, supporting fundraising initiatives through analytical reporting, and conducting donor research. This role requires a keen commitment to precision, the ability to maintain established routines, and the flexibility to pivot as priorities shift. Solution-oriented and highly organized, the Stewardship Coordinator combines analytical skills with proactive problem-solving to support donor engagement, stewardship efforts, fundraising appeals and fundraising events, while fostering a collaborative and professional presence across the organization.
MINIMUM QUALIFICATIONS
o 1-2 years related experience in a non-profit setting.
o Experience working with data and generating reports.
o Proficiency in Blackbauds Altru or similar CRM systems is highly desirable; willingness to learn is essential.
o Experience with donor research and creating detailed briefings is a plus; willingness to learn is essential.
o Dedication to developing strong verbal, written, and interpersonal communication skills.
o Proficiency in Microsoft Word and Excel.
o Ability to manage multiple projects and prioritize effectively.
o Professional presence and ability to engage with diverse community members.
o Flexibility to work occasional evenings, weekends, and holidays.
PREFERRED QUALIFICATIONS
o Bachelors Degree
o Experience with fundraising and donor stewardship practices.
SKILLS AND ATTRIBUTES
o Data Accuracy and Attention to Detail: Demonstrates precision in managing and analyzing data.
o Research and Insight Generation: Skilled in gathering, analyzing, and synthesizing donor-related information.
o Project Management: Effectively balances competing priorities and adapts to changing circumstances.
o Communication: Demonstrates clarity and professionalism in written and verbal communication.
o Ethics and Judgment: Maintains integrity, tact, and respect in all interactions.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
Requires occasional early mornings, evenings, weekends, and holidays.
Variable exposure to weather, noise, and public interaction.
Physical activity may include setting up and breaking down event materials.
CONFIDENTIALITY
The Stewardship Coordinator will be privy to confidential information and must ensure that information is dealt with in the strictest of confidence and discretion.
COMPENSATION
Compensation will be commensurate with the qualifications and experience of the individual.
Job descriptions are guidelines that attempt to characterize major duties and responsibilities of employees and are subject to change as needs and programs change. At the San Antonio Botanical Garden, they are considered neither inclusive nor exclusive.
The San Antonio Botanical Garden is an Equal Opportunity Employer
For over 40 years, the San Antonio Botanical Garden (Garden) has enriched lives through plants and nature. Recognized nationally for commitment to outstanding displays, botanical diversity, education, environmental stewardship, and experiences that connect people to the natural world, the Garden is a top San Antonio attraction that serves as a museum of plants, a tranquil escape, a living classroom, a research and conservation facility, and entertainment venue where art, architecture, music, and theater experiences come to life for more than 170,000 annual visitors. The Garden features 39 acres of nature space located deep in the heart of San Antonio. For more information, visit www.sabot.org.
SUMMARY OF RESPONSIBILITIES
The Stewardship Coordinator is a full-time, non-exempt role reporting to the Chief Development Officer. This position is centered on managing donor data, maintaining accurate records, generating detailed reports and contact lists, and conducting constituent research to support the Development and Membership Team. By ensuring data integrity and providing insights through research and reporting, the Stewardship Coordinator plays a critical role in driving donor engagement and stewardship. The salary is $23.00 per hour ($47,840 annually).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Donor Data Management and Reporting:
o Maintain donor records, gifts, pledges, and donor/prospect information in Blackbauds Altru CRM.
o Reconcile donor data and gifts with the Finance Team.
o Generate routine and ad hoc data queries and reports to support team goals and donor engagement.
o Ensure data accuracy and integrity for tracking donor interactions and outcomes.
Constituent Research and Briefings:
o Conduct research on prospective and current donors to support fundraising initiatives.
o Prepare detailed donor briefings for leadership and fundraising team members.
o Identify donor trends and opportunities for engagement based on research insights.
Donor Stewardship and Engagement:
o Support the coordination of donor acknowledgment processes, ensuring timely and thoughtful communication.
o Support the creation and production of impact statements, thank-you letters, donor updates, and donor recognition gifts.
o Assist with stewardship activities and follow-ups.
Event Support:
o Maintain OneCause platforms for fundraising events, including but not limited to Splendor in the Garden Gala and Bubbles & Blooms Luncheon.
o Support planning, logistics, and execution of fundraising events, member activities, and donor receptions.
o Provide event-related administrative and logistical support, including mailings, scheduling, and event setup/breakdown.
Additional Duties
o Exhibit a positive and professional attitude, fostering collaboration across Garden teams.
o Represent the organization with professionalism and confidence.
o Occasionally travel locally and perform other duties as assigned.
STATUS AND SCOPE
The Stewardship Coordinator is a critical member of the Development and Membership team, responsible for ensuring the integrity and accuracy of donor data, supporting fundraising initiatives through analytical reporting, and conducting donor research. This role requires a keen commitment to precision, the ability to maintain established routines, and the flexibility to pivot as priorities shift. Solution-oriented and highly organized, the Stewardship Coordinator combines analytical skills with proactive problem-solving to support donor engagement, stewardship efforts, fundraising appeals and fundraising events, while fostering a collaborative and professional presence across the organization.
MINIMUM QUALIFICATIONS
o 1-2 years related experience in a non-profit setting.
o Experience working with data and generating reports.
o Proficiency in Blackbauds Altru or similar CRM systems is highly desirable; willingness to learn is essential.
o Experience with donor research and creating detailed briefings is a plus; willingness to learn is essential.
o Dedication to developing strong verbal, written, and interpersonal communication skills.
o Proficiency in Microsoft Word and Excel.
o Ability to manage multiple projects and prioritize effectively.
o Professional presence and ability to engage with diverse community members.
o Flexibility to work occasional evenings, weekends, and holidays.
PREFERRED QUALIFICATIONS
o Bachelors Degree
o Experience with fundraising and donor stewardship practices.
SKILLS AND ATTRIBUTES
o Data Accuracy and Attention to Detail: Demonstrates precision in managing and analyzing data.
o Research and Insight Generation: Skilled in gathering, analyzing, and synthesizing donor-related information.
o Project Management: Effectively balances competing priorities and adapts to changing circumstances.
o Communication: Demonstrates clarity and professionalism in written and verbal communication.
o Ethics and Judgment: Maintains integrity, tact, and respect in all interactions.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
Requires occasional early mornings, evenings, weekends, and holidays.
Variable exposure to weather, noise, and public interaction.
Physical activity may include setting up and breaking down event materials.
CONFIDENTIALITY
The Stewardship Coordinator will be privy to confidential information and must ensure that information is dealt with in the strictest of confidence and discretion.
COMPENSATION
Compensation will be commensurate with the qualifications and experience of the individual.
Job descriptions are guidelines that attempt to characterize major duties and responsibilities of employees and are subject to change as needs and programs change. At the San Antonio Botanical Garden, they are considered neither inclusive nor exclusive.
The San Antonio Botanical Garden is an Equal Opportunity Employer
Salary : $47,840
