Human Resources Coordinator (FT)

JOB POSTING

POSTING DATE: 4/21/2025 POSITION: HUMAN RESOURCES COORDINATOR

CLOSING DATE: OPEN UNTIL FILLED STATUS: FULL TIME / EXEMPT

REQUIRED EXPERIENCE: 1-3 Yrs. of HR Experience BASE: DOE

REQUIRED EDUCATION: Bachelors in HR or related field

JOB DESCRIPTION

The Human Resources (HR) Coordinator provides administrative support to the Director of Human

Resources and the President/CEO on all personnel matters. This position is responsible for assisting with
all HR related topics to include processing payroll. The position will work under the direct supervision of the

Director of Human Resources and collaborate closely with team members within the HR department.

Responsibilities

Administrative

. Update all HR spreadsheets

. Perform basic office work and clerical functions to include faxing, scanning, copying, and filing

. Assist with various research, surveys and/or special projects

. Assist and or prepares correspondence internally and externally when requested

. Schedule meetings and interviews as requested by the Director of HR and President/CEO

. Attend seminars and conferences on and off site

. Reserve facilities both on and off site for new hire orientations, special events and meetings

. Assist President/CEO with updating and maintaining board documents
Payroll

. Perform payroll processing

. Partner with accounting department to reconcile payroll deductions

. Process and maintains all status reports and pay changes

. Conduct audits of payroll, benefits, and other HR programs, and recommends corrective actions
Hiring

. Review all applications and provides them to the appropriate department

. Assist with recruitment, interviewing, hiring, orientations, and terminations

. Verify I-9 documentation, utilizes E-Verify and maintains these files

. Submit the online investigation requests and assists with new employee background/drug screen
checks
Benefits

. Assist in conducting benefits enrollment for new employees

. Partner with accounting department to reconcile payroll deductions

. Administer health plans, including enrollments, changes, and terminations

. Resolve benefits-related problems

. Answer employee requests and questions

. Follow up with any work related or site (volunteer/customer) injuries/incidents
Personnel

. Organize, maintain and update employee HRIS information as needed

. Assist with maintenance of the employee policy and procedures manual with updated resolutions
and other pertinent information as needed

. Ensure all employee records are filed correctly and kept confidential to ensure legal compliance

. Support Director of HR in educating employees on and enforcing company policies

. Perform customer service functions by answering employee requests and questions

. Assist with preparation of performance reviews

. Prepare, maintains and ensures personnel files are complete and audits annually

. Foster positive employee relations and work to solve any employee issues that surface

. Assist with presenting any new or additional training materials to employees

. Assist with facilitating mandatory meetings

. Ensure complete confidentiality and objectivity in all actions

. Must support and demonstrate the agency’s core values – Customer Service, Adaptability,
Respect, Responsibility, Integrity and Compassion
. Performs other duties as assigned

Knowledge and Skills Required

To perform the job successfully, an individual should demonstrate the following competencies to perform
the essential functions of this position.

. Problem solving—the individual identifies and resolves problems in a timely manner and gathers

and analyzes information skillfully
. Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and
exhibits willingness to try new things.
. Oral communication—the individual speaks clearly and persuasively in positive or negative

situations, demonstrates group presentation skills and conducts meetings.
. Written Communication—the individual edits work for spelling and grammar, presents numerical
data effectively and is able to read and interpret written information.
. Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and
develops realistic action plans.

. Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to
ensure quality.
. Adaptability—the individual adapts to changes in the work environment, manages competing
demands and is able to deal with frequent change, delays or unexpected events.

. Dependability—the individual is consistently at work and on time, follows instructions, responds to
management direction and solicits feedback to improve performance.
. Safety and security—the individual actively promotes and personally observes safety and security
procedures, and uses equipment and materials properly.

Work Environment

. Potential for exposure to zoonotic diseases

. Exposed to high noise levels, chemicals used to sanitize facilities, vehicles, or equipment and other
physical situations that involve all forms of animal life

Physical Requirements

. Ability to drive a vehicle

. Willingness to work weekends, holidays, and off-hours, on occasion

. Primarily works in an office setting

Additional Attributes

. Treats all animals humanely, with compassion and concern, both on and off the job, and transmits

these values to others
. Commitment to a high standard of safety and willingness to comply with all safety laws and all of
the agency’s safety policies and rules

. Report safety violations and potential safety violations to appropriate supervisory or management
personnel

Apply online at SAhumane.org/employment