OFFICE SPECIALIST II

February 13, 2025 Job Posting #8409.01

SAN BERNARDINO COUNTY SUPERINTENDENT OF SCHOOLS

601 North E St., San Bernardino, CA 92415-0020 · Ted Alejandre, County Superintendent

OFFICE SPECIALIST II

SALARY: $4,849.00 to $5,907.00 Monthly (Range 74)

LENGTH OF SERVICE: 12 Months/260 Days

(This position is grant-funded. Continuation of the

position is contingent upon continuation of the grant.)

APPLICATION DEADLINE: February 28, 2025 (4:00 PM PST)

LOCATION: Education Support Services, San Bernardino

POSITION DESCRIPTION

The Office Specialist II performs intermediate-level clerical functions in support of an SBCSS department, administrative program, or itinerant school principal. The Office Specialist II performs various assignments including handling the day-to-day operation of an office, coordinating various projects, events, and workshops, and monitoring budgets.

ESSENTIAL JOB FUNCTIONS

· Receives mail, equipment deliveries, and telephone calls and takes appropriate action;

· Schedules meetings;

· Establishes and maintains records, filing systems, spreadsheets, calendars, and supplies;

· Prepares and processes various documents and forms (e.g. transportation requests, time sheets, purchase orders, personnel action forms, other budgetary transactions);

· Assists in the development and maintenance of the budget and financial records;

· Develops and prepares correspondences, bulletins, forms, reports, minutes, handbooks, manuals, presentation and other written materials;

· Researches information for reports and presentations;

· Coordinates office workflow, meetings, and events;

· Supervises students/substitute workers in the office, including sick and injured classroom students (non-deliverables);

· Provides information and assistance to SBCSS and district personnel, members of the public and employees of other agencies;

· Performs related duties as assigned.

JOB REQUIREMENTS

Experience planning and organizing office support functions; performing complex clerical work including arithmetic calculations; using standard office equipment (telephone, computer, typewriter, fax, printer, calculator, etc.);

Skill in the useof standard office equipment (telephone, computer, typewriter, fax, printer, calculator, etc.); general office procedures; English usage and punctuation;

Knowledge of office management procedures; English punctuation and grammar usage;

Ability to type at a net corrected speed of 40 words per minute; operate an IBM and/or Macintosh computer, communicate effectively with a variety of individuals in written and verbal form, establish and meet deadlines, maintain accurate records, exercise sound judgment, interpret and communicate policies and procedures;

Physical Abilities include sitting for extended periods, reaching, fine manual dexterity, pulling, talking/hearing, and near and far visual acuity/depth perception/color vision/field of vision.

MINIMUM QUALIFICATIONS

· Ability to type at a net corrected speed of 40 words per minute;

· Two (2) years of clerical experience performing complex and diverse duties;

· Completion of 6 semester units in Business Administration or a closely related field (one (1) year of additional clerical experience may be substituted for 6 semester units of college coursework);

· Ability to receive a passing score on the San Bernardino County Superintendent of Schools (SBCSS) Office Specialist II written test. *If test was previously taken and passed, proof of a passing score is required in lieu of taking the test;

· Possession of a high school diploma (or its equivalency) or higher, or possession of a GED.

DESIRED QUALIFICATIONS

· Experience maintaining web site information;

· Experience with design and/or relational database software programs, i.e. Canva; Adobe InDesign; Microsoft Access; Oracle;

· Experience managing schedules, timelines, and resources;

· Experience in case and/or records management;

· Experience drafting and proofreading business correspondence, reports, and presentations;

· Experience coordinating training sessions, workshops, and presentations, including booking venues, arranging equipment, preparing materials, and managing event timelines;

· Experience coordinating travel arrangements, including booking transportation, accommodations, and processing expense reports;

· One (1) year experience in a California school district or County Schools Office.

NECESSARY MATERIALS FOR APPLICATION

· Completed Ed-Join Online Application; (incomplete application will not be considered. All fields must be filled in);

· Current Résumé;

· One (1) Current (dated and signed within three years) Letter of Reference;

· Copy of Transcripts verifying completion of coursework in Business Administration or a closely related field (if applicable);

· A Typing Certificate demonstrating a corrected NET of (“Gross wpm” not accepted) or more;

· NOTE: *Attach proof of a passing score for the SBCSS Office Specialist II written test, if applicable.

· Applicants must meet minimum qualifications and attach all necessary materials to online application prior to the stated deadline to qualify as a candidate.

APPLICATION PROCESS: All applications must be submitted through Ed-Join. Go to the San Bernardino County Superintendent of Schools website at www.sbcss.k12.ca.us; click on Human Resources; scroll down then click on “Click Here” to access the EDJOIN website” and attach your online profile to this job posting #. If you are disabled and need reasonable accommodations to complete the application process, please contact Human Resources at 760 East Brier Drive, San Bernardino, CA 92408 * (909) 386-9561. This facility is handicapped accessible.

The Superintendent is committed to providing equal opportunity for all individuals in Superintendent programs and activities. Superintendent programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy, childbirth, termination of pregnancy, or lactation, including related medical conditions and recovery; parental, family, or marital status; reproductive health decision making; physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; veteran or military status; or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. Title IX Coordinator: Joe Sanchez, Director Risk Management, call (909) 386-9673 or email: Joe.Sanchez@sbcss.net).

State law requires all of our employees to be fingerprinted for the purpose of a confidential background investigation and prohibits the commencement of employment until the background investigation has been completed. Proof of freedom from active tuberculosis based upon an intra‑dermal test must be furnished at time of employment. Public Law 99‑603 (Immigration, Naturalization & Control Act of 1986) requires that all employees hired after November 6, 1986, provide proof of work eligibility. If hired, please be prepared to present appropriate documentation verifying identity and ability to work legally in the U.S. SBCSS is an Equal Opportunity Employer.

Revised 10/2/2024

Job Type: Full-time

Pay: $6,210.00 - $7,564.00 per month

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $4,849 - $5,907