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Administrative Assist III

San Diego Blood Bank
San Diego, CA Full Time
POSTED ON 1/24/2025 CLOSED ON 3/24/2025

What are the responsibilities and job description for the Administrative Assist III position at San Diego Blood Bank?

The Administrative Assistant III performs a full range of varied, complex, sensitive and highly responsible administrative and office support activities in support of the Quality & Regulatory Affairs department. This position will support the Chief Compliance Officer and Regulatory department by pro-actively engaging with the team and supporting routine projects to ensure all department needs are met, project timelines are on schedule, and department goal objectives are achieved. This position requires a candidate that possesses the analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. • 

  • Assists department with regulatory audits and inspections. Coordinate follow up and collaborate with other departments to ensure documentation timelines are met
  • Prepares correspondence, spreadsheets, organizational charts, presentations, or other documents as requested. 
  • Manage Executives’ calendar, arrange travel, and coordinate meeting logistics. 
  • Draft meeting agendas and detailed notes. Follow up on action items. 
  • Prepare special reports that may require researching, gathering, and organizing information from a variety of sources. 
  • Archive documents and manage change management portal requests. 
  • Document quality assurance activities and audit reports as requested. 
  • Update training materials and manuals. 
  • Assist in organizing and tracking various departmental projects. 
  • Propose measures to correct or improve department processes to meet established quality standards. • Assist hiring managers and human resources with interview coordination. 
  • Perform expense reporting and manage office supply inventory. 
  • Meets team deadlines and responsibilities and promotes a positive team atmosphere.
  •  Anticipate the needs of the Executive and department in order to provide exemplary administrative support.
  • Provide back-up reception coverage in support of other administrative support team members. 
  • Performs other related tasks and duties as directed
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