What are the responsibilities and job description for the Administrative Assist III position at San Diego Blood Bank?
The Administrative Assistant III performs a full range of varied, complex, sensitive and highly responsible administrative and office support activities in support of the Quality & Regulatory Affairs department. This position will support the Chief Compliance Officer and Regulatory department by pro-actively engaging with the team and supporting routine projects to ensure all department needs are met, project timelines are on schedule, and department goal objectives are achieved. This position requires a candidate that possesses the analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. •
- Assists department with regulatory audits and inspections. Coordinate follow up and collaborate with other departments to ensure documentation timelines are met
- Prepares correspondence, spreadsheets, organizational charts, presentations, or other documents as requested.
- Manage Executives’ calendar, arrange travel, and coordinate meeting logistics.
- Draft meeting agendas and detailed notes. Follow up on action items.
- Prepare special reports that may require researching, gathering, and organizing information from a variety of sources.
- Archive documents and manage change management portal requests.
- Document quality assurance activities and audit reports as requested.
- Update training materials and manuals.
- Assist in organizing and tracking various departmental projects.
- Propose measures to correct or improve department processes to meet established quality standards. • Assist hiring managers and human resources with interview coordination.
- Perform expense reporting and manage office supply inventory.
- Meets team deadlines and responsibilities and promotes a positive team atmosphere.
- Anticipate the needs of the Executive and department in order to provide exemplary administrative support.
- Provide back-up reception coverage in support of other administrative support team members.
- Performs other related tasks and duties as directed
