What are the responsibilities and job description for the Accounting Assistant position at San Diego Metropolitan Transit System (MTS)?
Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time.
Summary
The Accounting Assistant works daily in MTS’s complex ERP system (SAP) to process invoices and credit memos, prepare check runs, prepare bank deposits, and review vendor statements in a very fast-paced environment. Timely processing is required to sustain $35-$40 million in inventory, $150-$200 million in construction-in-progress and $500 million in operating expenses annually.
Examples Of Duties
Essential Functions
Knowledge, Skills and Abilities
Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; exceptional organizational and multi-tasking skills; exceptional collaborative and team-centric working style.
Physical Requirements
The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.
Experience/Education/Certificates/License(s)
An associate’s degree in accounting or business is preferred. Two years of experience in an accounts payable environment may be substituted for the educational requirement. SAP experience preferred. Must possess and maintain a valid California driver’s license.
General
Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.
Salary Grade
The anticipated starting pay for this position is between $48,000 and $56,178. This range represents the expected starting salaries for new hires, typically within the lower to mid-portion of the overall salary range, which encompasses the full potential earnings for the role. Candidates with salary expectations outside the anticipated hiring range may reach out to the Talent Acquisition Specialist facilitating this recruitment for more information.
Salary offers are based on factors such as the knowledge, skills, abilities, and relevant experience of the successful candidate, while taking into account internal equity, budget constraints, and other market factors. This position is in salary grade #3, which has a minimum of $47,311 and a maximum of $67,182. Salary grades are typically adjusted annually to ensure they remain market competitive.
DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.
EEO is The Law - Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
MTS is an Equal Opportunity Employer with an ongoing commitment to treat all people, including customers, co-workers and the public at large, with dignity and respect. As a public transportation agency, MTS is committed to providing an inclusive workplace that reflects the diverse communities in which we work and live.
MTS supports and promotes an environment that is free of discrimination and harassment. MTS recruits, hires, trains and promotes individuals without regard to race, color, sex, religion, ancestry, national origin, age, gender, marital status, medical condition, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, sexual orientation and military status, veteran status or any other status protected by federal, state or local law.
MTS encourages veterans, military spouses and people from different backgrounds to apply for open positions for which they are interested. Additionally, MTS employees are encouraged to refer qualified candidates from all backgrounds and age groups. At MTS, we are committed to a fair and equitable workplace where everyone is a respected and valued member of the team.
Summary
The Accounting Assistant works daily in MTS’s complex ERP system (SAP) to process invoices and credit memos, prepare check runs, prepare bank deposits, and review vendor statements in a very fast-paced environment. Timely processing is required to sustain $35-$40 million in inventory, $150-$200 million in construction-in-progress and $500 million in operating expenses annually.
Examples Of Duties
Essential Functions
- Processes over 500 documents per week including PO-based invoices, non-PO based invoices and credit memos.
- Processes weekly check runs and ACH batches which average around 200 payments per week.
- Works daily with Procurement to resolve issues related to Goods POs including unit of measurement issues, tax codes, freight amounts, pricing and quantities.
- Works daily with Procurement when Service POs are out of funds or are not set up properly.
- Follows up with project managers throughout the agency when the three-way match is not met for non-stock items.
- Verifies signatures on travel reports, committee rosters and other required forms are in compliance with all Board policies.
- Prepares weekly bank deposits for all agencies. Responsible for obtaining the proper general ledger coding when there is not an invoice associated with the cash receipt.
- Processes wire payments, ensuring necessary signatures are first obtained.
- Responsible for maintaining net 30 with all vendors and reconciling vendor statements.
- Provides requested documents to the external auditors during both interim and field work.
- Provides timely assistance to both vendors and internal customers.
- Performs other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; exceptional organizational and multi-tasking skills; exceptional collaborative and team-centric working style.
Physical Requirements
The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.
Experience/Education/Certificates/License(s)
An associate’s degree in accounting or business is preferred. Two years of experience in an accounts payable environment may be substituted for the educational requirement. SAP experience preferred. Must possess and maintain a valid California driver’s license.
General
Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.
Salary Grade
The anticipated starting pay for this position is between $48,000 and $56,178. This range represents the expected starting salaries for new hires, typically within the lower to mid-portion of the overall salary range, which encompasses the full potential earnings for the role. Candidates with salary expectations outside the anticipated hiring range may reach out to the Talent Acquisition Specialist facilitating this recruitment for more information.
Salary offers are based on factors such as the knowledge, skills, abilities, and relevant experience of the successful candidate, while taking into account internal equity, budget constraints, and other market factors. This position is in salary grade #3, which has a minimum of $47,311 and a maximum of $67,182. Salary grades are typically adjusted annually to ensure they remain market competitive.
DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.
EEO is The Law - Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
MTS is an Equal Opportunity Employer with an ongoing commitment to treat all people, including customers, co-workers and the public at large, with dignity and respect. As a public transportation agency, MTS is committed to providing an inclusive workplace that reflects the diverse communities in which we work and live.
MTS supports and promotes an environment that is free of discrimination and harassment. MTS recruits, hires, trains and promotes individuals without regard to race, color, sex, religion, ancestry, national origin, age, gender, marital status, medical condition, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, sexual orientation and military status, veteran status or any other status protected by federal, state or local law.
MTS encourages veterans, military spouses and people from different backgrounds to apply for open positions for which they are interested. Additionally, MTS employees are encouraged to refer qualified candidates from all backgrounds and age groups. At MTS, we are committed to a fair and equitable workplace where everyone is a respected and valued member of the team.
Salary : $47,311 - $56,178
