Accounting Supervisor - Accounts Payable / Accounts Receivable

Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted, each employee may be expected to perform other jobs from time to time.

If you want to know about the requirements for this role, read on for all the relevant information.

SUMMARY :

Under the direction of the Accounting Manager, the Accounting Supervisor is responsible for the daily activities of the Accounts Payable (AP) team, supervising Accounts Receivable (AR), supervising the MTS Purchasing Card Program (P-Card), and is responsible for all required Federal and State filings. This position requires a hands-on leader with a strong understanding of accounting principles and the procure-to-pay cycle.

EXAMPLES OF DUTIES : Essential Functions

Accounts Payable (AP)

• Oversees a team of three AP Accounting Assistants who process over 500 documents a week including both Purchase Order (PO) and Non-PO based invoices.
• Completes the final review in SAP workflow for non-PO based invoices to verify General Ledger (GL) coding is correct.
• Reviews weekly ACH batches and checks runs for accuracy which average around 200 payments.
• Monitors invoice discrepancies to ensure they are resolved timely with Procurement, Stores, project managers, and vendors.
• Responsible for the accurate set up of customers and vendors in SAP, including proper 1099 designation and collecting forms required by the State of California.
• Monitors the goods receipt / invoice clearing account to ensure invoices are being received and processed timely.
• Monitors the blocked invoice report and researches both price and quantity discrepancies.

Accounts Receivable (AR)

Miscellaneous

Duties May Include, But Are Not Limited To, The Following :

QUALIFICATIONS :

Knowledge, Skills and Abilities

Sound understanding of accounting principles, experience with accounts payable, specifically three-way matching; knowledge of or ability to learn, understand and apply all of the MTS policies and regulations, as well as union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively using tact and diplomacy in both interpersonal and small group situations both internally and with external contacts; exceptional organizational, prioritization and multitasking skills to ensure deadlines are met; skill in verifying the accuracy and completeness of forms and reports; knowledge of accounting software, Microsoft Word, Excel and PowerPoint; ability to learn and use other software that MTS might have or acquire; exceptional verbal and written communication skills; skill in effectively supervising subordinates in order to achieve company goals; strong analytical skills to identify issues and provide solutions on discrepancies. Must be a quick learner and detailed oriented.

Physical Requirements

Candidates must be able to perform the physical demands of the job, such as walking, bending, stooping, sitting, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds), operating a motor vehicle and performing tasks involving manual dexterity, such as use of a computer and 10-key. To perform the essential duties of the position, work may at times require more than 8 hours per day and / or irregular hours. Duties will be performed primarily in an office type environment, but travel to external agencies may be required.

Experience / Education / Certificates / License(s)

Possess a degree from an accredited college or university in finance or accounting. Must have a minimum of five years of experience in accounts payable and two years of experience in a supervisory role. Must have at least three years of experience with a large ERP system; SAP experience is a plus. Must possess and maintain a valid California Driver’s License.

GENERAL :

Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.

SALARY RANGE :

The anticipated starting pay for this position is between $73,000 and $95,000. This range represents the expected starting salaries for new hires, typically within the lower to mid-portion of the overall salary range, which encompasses the full potential earnings for the role. Candidates with salary expectations outside the anticipated hiring range may reach out to the Talent Acquisition Specialist facilitating this recruitment for more information.

Salary offers are based on factors such as the knowledge, skills, abilities, and relevant experience of the successful candidate, while taking into account internal equity, budget constraints, and other market factors. This position is in salary grade #9, which has a minimum of $72,303 and a maximum of $102,671. Salary grades are typically adjusted annually to ensure they remain market competitive.

DISCLAIMER : The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.

EEO is The Law - Equal Opportunity Employer Minorities / Women / Protected Veterans / Disabled

MTS is an Equal Opportunity Employer with an ongoing commitment to treat all people, including customers, co-workers and the public at large, with dignity and respect. As a public transportation agency, MTS is committed to providing an inclusive workplace that reflects the diverse communities in which we work and live.

MTS supports and promotes an environment that is free of discrimination and harassment. MTS recruits, hires, trains and promotes individuals without regard to race, color, sex, religion, ancestry, national origin, age, gender, marital status, medical condition, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, sexual orientation and military status, veteran status or any other status protected by federal, state or local law.

MTS encourages veterans, military spouses and people from different backgrounds to apply for open positions for which they are interested. Additionally, MTS employees are encouraged to refer qualified candidates from all backgrounds and age groups. At MTS, we are committed to a fair and equitable workplace where everyone is a respected and valued member of the team.

Equal Opportunity Employer Minorities / Women / Protected Veterans / Disabled

Salary : $102,671