What are the responsibilities and job description for the Administrative Assistant II - San Diego Zoo Wildlife Alliance position at San Diego Zoo Wildlife Alliance?
HOW YOU WILL IMPACT OUR MISSIONThe Administrative Assistant II provides advanced-level administrative support while handling a wide variety of complex administrative details. This position reports to a Vice President/Director/Manager.WHAT YOU WILL DO
Provide advanced-level administrative support to assigned manager and coordinate priorities across departments and units.
Schedule and maintain calendar for assigned manager including, but not limited to, setting complex appointments and travel aligned with strategic priorities.
Operate and maintain various cloud storage platforms and other on-line tools to leverage systems and reporting for purchasing, finance, legal and other business functions.
Positively and professionally represent the organization to all team members and visitors.
Research, order, and stock office and specialized supplies.
Coordinate, setup and prepare for complex meetings.
WHAT ARE WE LOOKING FOR
Seeking a highly organized Administrative Assistant to manage multiple managers' schedules, ensuring efficient time management and seamless coordination. The preferred candidate thrives in a fast-paced environment, balancing priorities with strong attention to detail and professionalism.
JOB EXPERIENCE
Advanced, diversified, and confidential administrative functions requiring broad and comprehensive experience required.
Must have at least two years of administrative support experience.
EDUCATION AND CERTIFICATIONS
High School Diploma required.
Some college preferred.
SKILLS AND KNOWLEDGE
Must have strong organizational skills.
Ability to communicate effectively, both orally and in writing required.
Ability to operate moderately complex computer software programs required.
Ability to handle complex situations with a high level of tact and diplomacy required.
Knowledge of Zoology and conservation issues is desirable in some assignments preferred.
