What are the responsibilities and job description for the Administrative Assistant, Early Education and Support position at San Joaquin County Office of Education?
Job Summary
Under general direction of management personnel, performs a wide variety of complex and responsible secretarial, clerical, and accounting duties; has extensive dealings with the public and school district personnel. Does related work as required.
ESSENTIAL FUNCTIONS:
Essential functions may include, but are not limited to the following:
1. Serves as secretary to management personnel. Answers telephone calls; handles visitors; receives and relays messages; handles requests for information and assistance.
2. Transcribes from a Dictaphone, either handwritten notes or dictation. Types letters, memoranda, and reports as assigned.
3. Receives, reviews and verifies documents, records, and forms for accuracy, completeness and conformance to applicable rules, regulations, policies, and procedures. Processes documents in compliance with established policies and procedures.
4. Maintains expenditure records of office/unit budget; prepares and coordinates budget transfer requests as necessary; tracks expenditures from each budget line item.
5. Prepares and processes all purchase orders; verifies amounts to pay partial and final invoices; makes copies and keeps accurate records of all payments.
6. Prepares rooms for meetings; arranges for necessary materials and refreshments.
7. Establishes and maintains a variety of office filing and record-keeping systems including inventory data collection systems.
8. Receives, sorts and distributes incoming mail.
9. Orders and distributes office supplies and materials.
10. Attends to administrative and clerical details utilizing initiative, problem analysis techniques, good judgment and confidentiality.
11. Gathers, reviews, and compiles information and prepares accurate and comprehensive reports and surveys with deadlines as assigned.
12. Schedules appointments; types letters and notices; prepares materials and reports as needed.
13. Maintains records and prepares notices and documents.
14. Prepares correspondence with minimum direction.
15. Maintains strict confidentiality on all job related matters.
16. Prepares a variety of communicative subject matter that may include privileged and highly sensitive material.
17. Plans, develops, and implements office procedures.
18. Makes mathematical calculations with speed and accuracy.
19. Performs other duties as assigned.
Requirements / Qualifications
Equivalent of the completion of the twelfth grade, plus one year of secretarial training or business/computer courses obtained through a community college, trade, or correspondence school. Experience of a closely related nature may be substituted. Two years of varied and progressively responsible secretarial experience.
If you meet the minimum requirements and are interested in applying for this position, you must apply online and attach the following documents to complete your application: one formal letter of interest, a resume and three professional letters of recommendation (preferably dated within the past year). Please be sure to include all of these documents along with your completed and submitted application by the deadline date. If you need assistance with this process, please call (209) 468-4856.
Job Type: Full-time
Pay: From $50,496.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $50,496
