Procurement Specialist I or Specialist II or Senior Specialist (Buyer)

Salary : $47,437.00 - $90,781.00 Annually

Location : Stockton, CA

Job Type : Full-Time Regular

Job Number : FY25-00017

Department : Procurement

Opening Date : 02 / 25 / 2025

Job Summary

Minimum Salary Ranges start at $47,437 (Specialist I); $54,901 (Specialist II); $63,503 (Senior Specialist) - Depending on qualifications (DOQ)

Under general supervision, performs routine to moderately difficult and highly responsible duties in the areas of contract administration and sourcing for the following : construction projects, equipment purchases, consulting services, and administrative services; monitors and ensures contractor compliance with terms, conditions, and cost performance provisions of contracts and performs other related duties as assigned.

Procurement Specialist I is the entry-level class in this professional procurement series. Under close supervision, the incumbent learns to perform the more routine, less complex contract administration and sourcing duties while learning RTD policies and procedures and basic legal requirements. As experience is gained, duties become more diversified and are performed under more general supervision. An incumbent is expected to carry out responsibilities with initiative and creativity, exercising sound professional judgment and problem-solving skills.

Procurement Specialist II is the journey-level class in this professional procurement series. Under general supervision, the incumbent is fully competent to perform a wide range of contract administration and sourcing in one or more assigned functional areas of contracts management responsibility. An incumbent in this class performs their responsibilities with a significant degree of independence and application of professional experience and judgment.

Procurement Senior Specialist is the advanced journey-level class in this professional procurement series. Under minimal supervision, the incumbent independently performs the most difficult and highly responsible activities associated with the development and administration of contracts including activities associated with sourcing assignments. Assignments require a thorough understanding of public agency contracting, including but not limited to an understanding of RTD procurement policies and functions. An incumbent is expected to exercise initiative and judgment in carrying out highly detailed assignments successfully.

Successful candidates may be hired at either the Procurement Specialist I, Procurement Specialist II or Senior Procurement Specialist level depending on experience / qualifications.

Essential Duties and Responsibilities

The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

• Assists in developing and administering contracts for construction, professional services, and equipment and other specialized services; reviews and evaluates conformity in the development of specifications and scope of work; drafts and prepares Requests for Proposal (RFP's), Requests for Quotation (RFQ's), and other solicitation documents; negotiates contract terms and conditions including contract changes and addenda; provides reports to Director of Procurement and project managers; maintains contract oversight within budget and RTD policies.
• Maintains contract templates applicable to RTD's contracting needs; ensures standard practices and protection of RTD's interests.
• Ensures conformance with contract provisions and budget authority; briefs Director of Procurement and project managers on contract management activities and recommends appropriate courses of action.
• Conducts pre-bid meetings and represents initiating departments at bid openings; chairs consultant selection committee meetings; serves as point of contact between department staff and contractors to provide information and resolve issues.
• Attends pre-award negotiations sessions with contract initiators and chairs kick-off meetings for new contracts; creates and maintains a record of negotiation discussion and agreements for later reference in administering contracts.
• Prepares special reports and analyses; performs special projects as requested.
• Receives and processes purchase requisitions; verifies accuracy and conformity to pertinent laws, regulations, codes and RTD policies and standards.
• Monitors vendor delivery dates, identifies past due dates, and contacts vendors to develop a course of action to expedite orders; interprets and explains applicable laws, regulations, codes, and policies; promptly responds to requests for emergency orders.
• Conducts periodic cycle and physical year-end counts; reconciles inventory and orders as necessary.
• Analyzes and determines reorder points and initiates purchases when reorder points are reached; validates purchasing transactions entered into the system.
• Ensures conformity with regular audits including preparing reports.
• Manages vendors including, but not limited to products and service performance and compliance.
• Researches, assesses, and identifies new or better sources of supply for products and services within areas of assigned responsibility; interviews vendors to evaluate products and services and to obtain information for use in developing proposals and prepares summary documentation; educates vendors regarding purchasing policies and procedures; obtains accurate and complete price and delivery information, product literature, and samples from suppliers.
• Provides training and support to purchasing and storekeeping staff in the proper use of automated systems and hardware.
• Performs other incidental and related duties as required and assigned.

Qualifications

Knowledge of :

Ability to :

Education, Training and Experience :

A typical way of obtaining the knowledge, skills, and abilities outlined above is :

Procurement Specialist I :

Graduation from an accredited two-year or four-year college or university with major coursework in acquisitions, business or public administration, engineering, or a closely related field; and experience in developing and administering contracts for a public agency; or an equivalent combination of training and experience. One (1) additional year of the required experience may be substituted for each year (30 semester hours) of the required education.

Procurement Specialist II :

Graduation from an accredited four-year college or university with major coursework in acquisitions, business or public administration, engineering, or a closely related field; and three to five years of progressively responsible experience in developing and administering contracts for a public agency, at least two of which were at the level of Procurement Specialist I; or an equivalent combination of training and experience. One (1) additional year of the required experience may be substituted for each year (30 semester hours) of the required education.

Procurement Senior Specialist :

Graduation from an accredited four-year college or university with major coursework in acquisitions, business or public administration, engineering, or a closely related field; and five to seven years of progressively responsible experience in developing and administering contracts for a public agency, at least two of which were at the level of Procurement Specialist II; or an equivalent combination of training and experience. One (1) additional year of the required experience may be substituted for each year (30 semester hours) of the required education.

Licenses; Certificates; Special Requirements :

A valid California Class C driver's license.

Experience in a public transit agency or governmental setting is preferred.

PHYSICAL AND MENTAL DEMANDS :

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands :

While performing the duties of this class, an employee is regularly required to sit, talk and hear, in person and by telephone, use hands repetitively to operate standard office equipment, and reach with hands and arms. The employee is frequently required to stand, walk, and lift up to ten pounds.

Specific vision abilities required by this class include close vision and the ability to adjust focus.

Mental Demands :

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information, and documents; analyze and solve complex problems; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work under intensive deadlines and interact with all levels of RTD management, staff, employees, representatives of employee organizations, other governmental officials, and the public.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this class, the employee works under typical office conditions and the noise level is moderately quiet.

EMPLOYMENT PROCESS :

Applicants must complete and submit an official application form. The standards as stated on the front of the job announcement represent only the minimum required to fill an application. Resumes will be accepted but may not be substituted for the required application form. Meeting the listed standards does not guarantee that a candidate will be invited for an interview as the Human Resources Department reserves the right to limit the number of candidates to the most qualified for the vacancy. The selection process for this position may include a written assessment. All statements made on the application are subject to verification and investigation. False statements will be cause for disqualification, removal from the eligible list or termination of employment.

Employment is conditional upon successfully passing all pre-employment screens. Substance abuse tests paid by the Transit District are required of each prospective employee. Candidates are cautioned that offers of employment are conditional and subject to the satisfactory completion of DOT physical examination (for safety sensitive positions), substance abuse drug and alcohol tests, reference checks, and a background investigation.

San Joaquin Regional Transit District is an Equal Opportunity / Affirmative Action employer.

Benefits

The District offers a competitive employee benefit program that includes :

INSURANCE : RTD provides comprehensive health and dental insurance package for all full-

time employees and their dependents. RTD also provides $20,000 life insurance for all full-

time employees.

SICK LEAVE : Twelve (12) days per year for all full-time employees.

VACATION : Two (2) weeks to six (6) weeks depending on length of service for full-time

employees.

RETIREMENT : RTD participates in a 401(a) retirement plan in which RTD provides a

generous match.

The provisions of this bulletin are subject to change without notice and do not constitute an express or implied contract.

The District offers a competitive employee benefit program that includes :

INSURANCE : RTD provides comprehensive health and dental insurance package for all full-time employees and their dependents. RTD also provides $20,000 life insurance for all full-time employees.

SICK LEAVE : Twelve (12) days per year for all full-time employees.

VACATION : Two (2) weeks to six (6) weeks depending on length of service for full-time employees.

RETIREMENT : RTD participates in a 401(a) retirement plan in which RTD provides a generous match.

Do you possess a valid California Class "C" Driver's License?

What is your highest level of completed education?

If offered this position, I understand I may be required to submit proof of education validating level of college education.

Please state your minimum salary requirement.

Which level do you believe you are best qualified for?

How many years of experience do you have in purchasing and procurement related activities?

How many years of experience do you have in developing and administering contracts for a public agency?

Why do you believe you are qualified for this position?

Are you able to work 100% in the office?

Required Question

Salary : $47,437 - $90,781