What are the responsibilities and job description for the Operations Administrative Assistant position at Sanabria & Associates?
Sanabria & Associates, PLLC is a rapidly growing law firm with offices in Maryland, DC, Virginia & Florida. Are you looking to increase your personal and professional development in an educational and exciting environment? Have you joined the Legal field to assist our company to grow? Consider applying to Sanabria & Associates, PLLC! A successful candidate will perform administrative tasks, supporting the immigration departments.
Responsibilities:
- Sort, distribute, and log incoming correspondence and documents.
- Organize and maintain physical and digital files for easy retrieval.
- Prepare documents for scanning or electronic storage.
- Assist in managing office supplies and equipment to ensure smooth office operations.
- Monitor and track document inventory and ensure records are up to date.
- Ensure that sensitive documents are handled and stored in accordance with confidentiality protocols.
- Respond to internal requests for documents or files, providing timely and accurate support.
- Perform routine administrative tasks, such as scanning, copying, and filing paperwork.
- Assist in maintaining the accuracy of records and databases by reviewing and updating information.
- Contribute to improving office workflows and procedures to increase overall efficiency.
Requirements:
- Must be computer literate and proficient in spreadsheet applications and word processing
- Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
- Strong administrative and organizational skills
- Efficient communication skills
- Ability to meet deadlines
- Dependable with a respect to confidentiality and policies
- Excellent organizational skills
- Great attention to detail
- High school degree or equivalent
Benefits
- Health & Wellness: Medical, dental, and vision benefits are offered through various plans. More than 70% of the cost is paid by the firm. This includes up to full family coverage with HSA and FSA options.
- Life insurance paid by the firm
- Paid Time Off: 12 days of PTO, 5 days of Sick Leave, and 4 days of Personal Leave
- 10 paid holidays and a growing tradition of closing down for a week in December to celebrate the holidays
- Birthday and Work Anniversary
- Retirement: 401k plus matching
