What are the responsibilities and job description for the Maintenance Administrative Assistant position at Sand Hollow Resort?
Job Description
Maintenance Administrative Assistant
Sand Hollow Resort is a premier destination to Escape. Play. Discover. Relax. One of Southern Utah’s top-ranked golf destinations, our golf course is ranked in the top 50 out of the 100 top resort golf courses. The resort encompasses over 180 units ranging from one (1) to six (6) bedrooms for guests to relax in during their stay. Dine in our picturesque restaurant with floor-to-ceiling windows overlooking the gorgeous Southern Utah mountain ranges, ending your evening with a concert underneath the stars in our gorgeous Rock Bowl.
We specifically recruit team members with the proven ability to provide the highest-quality service and create a positive environment. If you have a strong work ethic and enjoy making a difference every day, we would love to have you join us!
The Administrative Assistant for the Maintenance Department will provide essential support to ensure smooth and efficient department operations. This role involves managing administrative tasks, assisting with scheduling, coordinating maintenance activities, handling communications, and maintaining department operations records.
Responsibilities:
- Answer phone calls and emails, respond to inquiries, and direct requests to the appropriate personnel.
- Maintain and organize filing systems, both electronic and physical, for maintenance records, service logs, and equipment manuals.
- Prepare, proofread, and distribute internal memos, reports, and documentation.
- Track expenses and maintaining records
- Order office supplies and maintenance materials, ensuring adequate inventory levels
- Schedule and coordinate maintenance work orders, ensuring tasks are prioritized and completed in a timely manner
- Organize maintenance staff schedules, ensuring appropriate coverage for daily operations and emergency repairs
- Coordinate with outside vendors and contractors for scheduled maintenance, repairs, and inspections
- Maintain accurate records of maintenance tasks, including completion status, materials used, and service provider details
- Compile and generate regular maintenance reports, including tracking ongoing projects, work orders, and budget updates
- Assist in preparing compliance documents and reports for a variety of inspections
- Act as a liaison between the maintenance team, other resort departments, and guests, ensuring clear communication and resolution of maintenance-related issues
Qualifications:
- High school diploma or equivalent; additional administrative or office management certifications preferred
- Previous experience in administrative support, preferably in a hospitality or resort setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Ability to manage multiple tasks simultaneously and work under pressure
- Knowledge of maintenance procedures or familiarity with maintenance terminology is a plus
- Strong interpersonal skills with the ability to work effectively with resort staff and guests
Job Type: Full-time
Salary: $16/hr - $18/hr
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $16 - $18
