Real Estate Assistant

Sandestin Real Estate of Northwest Florida, LLC is the premier real estate brokerage located at the renowned Sandestin Golf & Beach Resort. Nestled along Florida’s Emerald Coast, our team specializes in luxury properties, vacation homes, and investment opportunities within the resort’s 2,400-acre paradise. With a reputation for excellence and a deep connection to the Sandestin community, we provide personalized service and unmatched market expertise, helping clients turn their real estate dreams into reality in one of Northwest Florida's most desirable destinations.

Real Estate Assistant Overview

A Real Estate Assistant plays a vital role in supporting real estate agents and brokers by managing administrative tasks, ensuring seamless communication with clients, and coordinating marketing efforts. They handle a variety of responsibilities, including organizing schedules, maintaining client databases, creating promotional materials, and managing listing updates.

This role requires exceptional organizational skills, attention to detail, and a proactive attitude to ensure transactions and day-to-day operations run smoothly. Real Estate Assistants often interact with buyers, sellers, and industry professionals, making excellent communication and interpersonal skills essential.

Why Join Us?

• Be part of the premier real estate team in Northwest Florida.
• Enjoy a collaborative, supportive work culture in a stunning location.
• Opportunity to grow professionally in a fast-paced and rewarding industry.

Key Responsibilities

Marketing Support

• Schedule and organize print and online marketing/advertising campaigns as directed by the agent.
• Maintain and update the database with new contacts, ensuring detailed notes on activities.
• Send e-blasts to the database and track results.
• Assist with creating marketing materials, such as newsletters and sponsorship materials, in collaboration with the marketing department.
• Support sponsorships, open houses, and homeowner events (HOE).

Administrative & Office Support

• Prioritize income-generating tasks to support the agent’s business goals.
• Maintain seamless communication with clients on behalf of the agent.
• Plan and present daily task lists to align priorities with the agent.
• Manage incoming calls and assist with prospecting efforts.

Listing Support

• Enter and update all property listings in the MLS within 24 hours of signed agreements.
• Proofread and ensure accuracy of listings, price changes, and media across all platforms.
• Design marketing materials, including Just Listed and Just Sold cards, to enhance property and agent exposure.
• Manage listing photos to ensure they represent properties accurately; notify the agent of any concerns.
• Obtain feedback from showings and communicate updates to clients.
• Prepare listing packets, maintain signs and lockboxes, and manage all listing checklist items.

Closing Coordination

• Track contract deadlines, including appraisals, inspections, and closing dates, to ensure a smooth transaction.
• Facilitate document execution through platforms such as Forms Simplicity or DocuSign.
• Assist with finalizing records and paperwork for buyers and sellers.

Web & Social Media Management

• Maintain the agent’s website, social media platforms, and syndicated real estate sites.
• Monitor and update content to keep the agent’s online presence fresh, relevant, and engaging.

General Administrative Duties

• Coordinate mail flow, manage mailing lists, and proofread promotional materials.
• Schedule and remind clients of appointments for open houses, showings, and closings.
• Run errands such as installing/removing signs, dropping off contracts, and placing lockboxes.
• Follow up with buyers and sellers post-transaction to gather feedback and maintain relationships.

Physical Requirements

• Ability to sit, stand, or walk for extended periods.
• Comfortable lifting up to 20 pounds, including signs, lockboxes, and marketing materials.
• Willingness to work indoors and outdoors in varying weather conditions while running errands or setting up property displays.
• Adept at climbing stairs or walking on uneven surfaces when visiting properties.

Qualifications

• High school diploma required; college degree preferred.
• Six months to one year of related experience in real estate, marketing, or administrative roles.
• Familiarity with client management software (e.g., Top Producer, Salesforce).
• Florida real estate license or willingness to obtain one is preferred.

What You Bring

• Strong organizational and communication skills.
• Detail-oriented mindset with the ability to juggle multiple priorities.
• Proactive attitude with a commitment to providing top-tier service to clients and colleagues.
• Passion for real estate and a drive to grow professionally in the industry.

EOE M/D/F/V