Accounts Receivable Clerk

Maintains all transactional activity involving accounts receivable, deposits checks, reconciles lockbox activity, maintains and reports to the Assistant Director of Finance with day to day tasks and direction presented by the Assistant Director in conjunction with the Director. Maintains receivables and posts payments as needed, maintains and reports to the Assistant Director of Finance with tasks and direction presented by the Assistant Director of Finance in conjunction with the Director of Finance.

• Processes homeowner payments by cash or check and prepares deposits. Scans and organizes deposit details and verifies receipt by bank.
• Reviews Lockbox payments for correspondence from owners. Processes lockbox.
• Processes other revenue which consists of deposits for Parking lot revenue, decals and remotes by cash, check, or credit card.
• Assists owners with question via inbound phone calls or outbound calls if they have left a voicemail. Track communications with owners in notes section of property management software.
• Maintains homeowner records and makes necessary changes such as changes to address, phone number, e-mail address, etc.
• Maintains general mail inbox for Accounting Department. Handles or distributes e-mails.
• Maintains ACH enrollment forms and makes necessary changes to routing and account numbers.
• Maintains credit card authorization files. Obtains new expiration dates for expired cards when necessary. Processes automatic credit card payments.
• Assists the Assistant Director of Finance with collection of past due balances. Prepares quarterly listing of lien filings and communicates it to others for aid in collections.
• Handles special projects that are assigned by the Assistant Director of Finance and/or the Director of Finance.
• Verifies with title and real estate companies that all owners purchasing within Sandestin pay Capital Contribution and all accounts settled at closing.
• Works with ARB department regarding home owners account status; processes ARB deposits and fines.
• Mailing of Quarterly Statements, Friendly Reminders, Late Notices, and Intent to Lien letters, updating collection status in Property Management Software, and adding notes where necessary. Mails one-time statements as needed.
• Requests account transfers and owner refunds.
• Adds notes for court proceedings on owner files and scans court documents to permanent record.
• Cross trained in Accounts Payable Duties.
• Seeks opportunities to continuously improve existing processes, and educates self in accounting and financial matters connected to job activities.
• Seeks ways to better employ technology in daily job duties.
• Is consistently at work on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

• Proven working experience as accounts receivable clerk, or accountant.
• Solid understanding of basic accounting principles.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Data entry skills along with a knack for numbers.
• Hands-on experience in operating spreadsheets and accounting software.
• Proficiency in English and in MS Office.
• Customer service orientation and negotiation skills.
• High degree of accuracy and attention to detail.
• Bachelor of Science degree in Finance, Accounting or Business Administration, or one to two years related experience and/or training; or equivalent combination of education and experience.

• You must be legal to work in the United States.
• You must be able to pass a pre-employment MRV, Background Check and Drug Screen.