Business Office Manager

Job Title: Office Manager/Scheduler

Department: Business Office

Reports To: Nursing Home Administrator

FLSA Status: Hourly

SUMMARY

Has responsibility for accounting, office procedure and staffing, payroll, and direct as well as indirect supervision of office staff.

Vulnerable Adult Mandated Reporter

A mandated vulnerable adult reporter of maltreatment, neglect, abuse of vulnerable residents/tenants. Required to report any alleged maltreatment, neglect, or abuse to your supervisor and appropriate state agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Planning, assigning, and supervising the work of the office staff.

· Assuring the Bi-weekly payroll is completed.

· Serve as coordinator for workers compensation by filing claims, investigation of claims, management of claims and participating at Department of Workforce Development Hearings.

· Serve as coordinator for unemployment investigation claims, management of claims, and participating at Department of Workforce Development Hearings.

· Prepares budget reports and monthly operating statement for each department head.

· Prepares annual cost reports for reimbursement and appeals for Medicaid and Medicare.

· Balances general account with the Department of Administration.

· Prepares an adjusted trial balance and annual working budget.

· Reconcile Accounts receivable to the G/L.

· Is responsible for all bank accounts including the petty cash, donation, and general collection fund accounts by balancing accounts weekly, issuing checks, and making deposits.

· Serves are coordinator for employee Health and Life Insurance.

· Oversees new employee orientation.

· Prepares necessary forms and records, and oversees the inventory for each department.

· Assures compliance of accounting system with accepted accounting practices and procedures.

· Responsible for the management of all employee records by performing oversight of the activities of other employees and the performance of related tasks if required.

· Performs employment reference and background checks in accordance with policies.

· Keeps records on contracted staff and reconciles invoices against time records of contract staff.

· Serves as the primary contact person for information technology systems. Installs server and workstation updates.

· Abide by and assures compliance with facility policies and procedures.

· Follows instructions willingly; is able to meet deadlines; demonstrates organizational loyalty and honesty; is punctual and dependable.

MARGINAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Typing correspondence, office forms, reports, notices, lists, and related material.

· Makes recommendations regarding needed revisions to county wide and departmental policies and procedures.

· May be required to attend training or staff development activities.

· Performs any and all other duties as assigned.

· Responsible for backing up other office positions.

· Attends and participates in clerical staff meetings.

· Responsible for knowledge of nursing home operations to answer general questions, ascertain the appropriate contact within the home or refer to an outside source in an efficient manner.

· Maintains a professional relationship with staff, peers, and upper management.

· Adheres to the Departments policy of confidentiality.

SUPERVISORY RESPONSIBILITIES

· Manages employees in the business office. Is responsible for the overall direction, coordination, and evaluation of these employees. Carries out supervisory responsibilities in accordance with policies and applicable laws. These responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

· This position requires an experience in accounting or substantially related field or an equivalent combination of education and experience. A Bachelors degree in accounting or a substantially related field is preferred and will be required for any applicant with less than three (3) years of experience. Must have supervisory experience. Must have knowledge of Medicare, Medicaid, PPS, and consolidated billing systems. Nursing Home experience preferred. Must have knowledge of office procedures and practices.

· Must be able to work with a computerized accounting system and understand and use various microcomputer applications. Must be knowledgeable of spreadsheet applications, proficient in typing and ten-key applications. Must be knowledgeable in use of office equipment such as typewriters, calculators, copy machines, and fax machines.

· Must have knowledge of general accounting principles; knowledge of the principles and practices of record-keeping, bookkeeping, double entry accounting, payroll and accounts payable processing; ability to maintain accurate and complete records and prepare clear and detailed reports and statements.

LANGUAGE SKILLS

· Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

· Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

· Ability to define problems collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

· Must be able to deal effectively with stress created by multiple tasks, noises, and must be able to work cooperatively as part of the health care team while maintaining a pleasant demeanor. (Continuously)

OTHER SKILLS AND ABILITIES:

· A passing score on the following tests will also be required:

· Data Entry-Numeric

· General Math

· Vocabulary Accounting/Bookkeeping

· Typing Test

· Office Manager Skills

CERTIFICATES, LICENSES, REGISTRATIONS

· Must possess a valid driver’s license or have access to transportation when required to attend meetings and training sessions.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $19 - $24