What are the responsibilities and job description for the Executive Assistant position at Sanibel Glass & Mirror, Inc?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional clerical skills, a strong ability to manage multiple tasks, and a keen attention to detail. This role is essential in ensuring the smooth operation of daily activities and will involve a variety of administrative tasks that require discretion and professionalism.
Duties
- Manage and maintain executive calendars, including scheduling meetings and appointments.
- Coordinate project timelines and assist in project management to ensure deadlines are met.
- Prepare and transcribe meeting minutes, ensuring accurate documentation of discussions and action items.
- Provide front desk support, greeting visitors and managing incoming calls with professionalism.
- Organize travel arrangements, including itineraries, accommodations, and transportation for executives.
- Maintain filing systems and ensure all documents are organized for easy retrieval.
- Assist with various clerical tasks such as typing correspondence, reports, and other documents as needed.
- Collaborate with other team members to facilitate communication and workflow across departments.
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong computer literacy skills.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong project coordination abilities to manage multiple initiatives simultaneously.
- Exceptional calendar management skills to optimize executives' schedules.
- Ability to transcribe notes accurately and type efficiently.
- Strong interpersonal skills with a professional demeanor for front desk interactions.
- High level of discretion and confidentiality when handling sensitive information.
If you are a motivated individual who thrives in a fast-paced environment and is looking to contribute to the success of our executive team, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k) matching
- Employee discount
- Professional development assistance
- Retirement plan
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
- Overtime
Ability to Relocate:
- Fort Myers, FL 33908: Relocate before starting work (Required)
Work Location: In person
Salary : $45,000 - $55,000