What are the responsibilities and job description for the Business Diversity Program Manager position at Santa Clara Valley Transportation Authority?
Join VTA as a Business Diversity Program Manager! The Procurement and Business Compliance Division at VTA is hiring a Business Diversity Program Manager to lead, ensuring compliance with federal, state, and local regulations. This role provides strategic direction, policy oversight, and procurement guidance to enhance small and disadvantaged business participation in VTA contracts. If you have expertise in DBE/SBE program management and regulatory compliance, we encourage you to apply!
The Procurement and Business Compliance Division at VTA is looking for a candidate with expertise in DBE/SBE program management and regulatory compliance. The ideal candidate must have a strong grasp of 49 CFR Part 26 and other federal, state, and local regulations governing small and disadvantaged business participation.
This individual will excel in policy development, program implementation, and stakeholder engagement, ensuring VTA’s DBE/SBE programs align with compliance requirements and best practices. Strong analytical skills, regulatory interpretation, and experience working with procurement, legal teams, and external stakeholders are essential to fostering equitable contracting opportunities.
The ideal candidate is a strategic thinker and problem solver, capable of advising leadership, providing training, and driving initiatives to expand DBE/SBE participation in VTA contracts.
Under direction, the Business Diversity Program Manager plans, directs, manages, and administers VTA’s business diversity programs, including the Disadvantaged Business Enterprise (DBE), Small Business Enterprise (SBE), Small Business programs to ensure compliance with federal, state, and local regulations.
Distinguishing Characteristics
The Business Diversity Program Manager is a single position class that manages the work of professional level analytical staff in addition to performing complex and responsible duties. This classification works with a high degree of independence and is expected to carry out the necessary day-to-day activities without direction, except as new or unusual circumstances require. The incumbent serves as a subject expert on DBE and SBE related programs, providing direction, assistance, and input on program policies and procedures, and serves as VTA’s liaison to a variety of individuals and organizations.
This role involves developing initiatives and overseeing participation in procurement and contracting, conducting outreach efforts, and ensuring compliance with 49 CFR Part 26, 13 CFR 121 and other applicable regulations.
About the Division
The Office of Business Diversity Section oversees VTA's Business Diversity Programs, which include the Disadvantaged Business Enterprise (DBE) Program for federally funded projects and the Small Business Enterprise (SBE) Program for state and locally funded projects. Through these diversity programs VTA assists in certifying DBE and SBEs businesses seeking government contracting opportunities.
The Labor and Stormwater Compliance Section is responsible for contractors’ adherence to prevailing wage requirements and other statutory and contractual obligations established by the Department of Industrial Relations (DIR). Additionally, this department also oversees compliance with rules and regulations set forth by the State Water Resources Quality Control Board. In specific cases where the contracts are governed by a Project Labor Agreement (PLA), the Compliance team assists with the compliance of the PLA terms and conditions.
About VTA
The Santa Clara Valley Transportation Authority employs more than 2,000 people dedicated to providing solutions that move Silicon Valley. Unique among transportation organizations in the San Francisco Bay Area, VTA is Santa Clara County’s authority for transit development and operations (light rail and bus), congestion management, transportation-related funding, highway design and construction, real estate and transit-oriented development, and bicycle and pedestrian planning. With local, state, and federal partners, VTA works to innovate the way Silicon Valley moves and provide mobility solutions for all.
Santa Clara Valley Transportation Authority (VTA) is an independent special district that provides sustainable, accessible, community-focused, innovative, and environmentally responsible transportation options promoting the region's vitality. VTA provides bus, light rail, and paratransit services and participates as a funding partner in regional rail services, including Caltrain, Capital Corridor, and the Altamont Corridor Express.
To learn more, go to: vta.org.
Our CommunitySanta Clara County, sometimes referred to as “Silicon Valley”, is unique for its innovation, natural attractions, and social diversity. With numerous amenities and perfect weather, it has long been considered one of the best places in the United States to live and work. calendar of festivals and celebrations supports the community spirit. Nearby open space provides easy access to mountain parks, trails, lakes, streams, and beautiful coastal beaches. San José has received accolades for its vibrant neighborhoods, healthy lifestyle, and diverse attractions from national media, including Business Week and Money magazines.
The county’s population of 1.9 million is the largest in Northern California and is rich in ethnic culture and diversity. Enjoy access and the option to explore our closely neighboring counties of San Francisco and Alameda.
Classification Bargaining Unit: AFSCMEApplication Deadline: Posting will close April 25, 2025 at 11:59pm. Thereafter, applications will be reviewed in groups of 25. This process will continue in successive increments of 25 until a qualified candidate is selected and the position is filled
- Plans, assigns, directs, manages, and reviews the work of assigned subordinate staff;
- Selects, supervises, trains, motivates, evaluates and disciplines staff;
- Manages, administers, monitors, and evaluates DBE and SBE programs to ensure they are consistent with federal, state, and local regulations;
- Develops, administers, evaluates, and recommends policies and procedures;
- Participates in bid and procurement processes, including reviewing contract specifications to identify potential contracting opportunities;
- Develops and reviews contract specific goals for DBE and SBE participation;
- Serves as a subject matter expert on VTA’s business diversity programs and provides consultation and analyses/recommendations on related issues;
- Maintains a directory of certified DBE and SBE businesses;
- Develops, manages, and maintains outreach programs in support of VTA’s business diversity initiatives;
- Serves as VTA’s liaison for DBE and SBE applicants and firms, employees, transportation-related organizations, and various community and business groups;
- Prepares and presents oral and written reports, correspondence, and statistical analyses;
- Consults with management and employees, representatives from organizations and groups, and the public to give and/or secure necessary information regarding VTA’s business diversity programs;
- Investigates and resolves issues/complaints related to assigned programs;
- Performs VTA program responsibilities including work planning, budgeting, monitoring contracts, and responding to program responsibilities;
- Negotiates and manages consultant and interagency contracts and other agreements in support of VTA’s business diversity programs;
- Performs mathematical and statistical calculations;
- Collaboratively works with VTA staff, consultants, contractors, and representatives of other agencies to identify DBE, SBE, SB and SB (Micro) program compliance issues and develops solutions;
- Interprets and implements applicable rules, regulations and procedures;
- Makes oral presentations of study findings/recommendations to management and/or boards and commissions as required;
- Manages VTA’s diversity tracking system for monitoring contract compliance and adherence to requirements and regulations;
- Represents VTA on various state and regional committees as assigned;
- Ensures compliance with VTA policies and procedures regarding equal opportunity and discrimination and harassment prevention;
- Performs complex budget preparation and/or review;
- Performs related duties as required.
Training, education, and experience that demonstrates possession of the required knowledge, skills, and abilities.
Development of the required knowledge, skills, and abilities is typically obtained through a combination of training and experience equivalent to graduation from an accredited college or university with a four-year degree in public or business administration, construction, accounting, or a related field, and four years of increasingly responsible experience performing DBE-related compliance work for a public or private sector organization. Professional-level work experience in DBE compliance may be substituted for education on a year-for-year basis.
Documented DBE certification training is desirable. Experience using contractor utilization software (e.g. B2GNow) and relevant public sector work experience is preferred.
Knowledge of:
- Principles and practices of supervision, management, conflict resolution, and employee training and development;
- Principles and practices of administration, management analysis, organization, budget, and communication;
- Laws, ordinances, principles, and best practices applicable to VTA’s business diversity programs and related federal, state, and local rules and regulations;
- DBE and SBE program development, evaluation, and management;
- Methods and techniques of administrative research; analytical principles and techniques;
- Report writing and presentation;
- Theories and practices of applied statistics;
- Collaborative problem solving;
- Bid and contract analysis applicable to DBE and SBE goal setting;
- Diversity tracking systems for monitoring DBE and SBE contracts, utilization, and payments;
- Operation of common office equipment including personal computers and commonly used software;
- Utilizing contractor utilization software (e.g. B2GNow).
- Techniques required for gathering, evaluating, and transmitting information.
- Supervise, train, motivate, evaluate, and discipline employees;
- Organize, implement, and direct business diversity programs for a public agency;
- Reason logically and creatively and utilize a variety of analytical techniques to resolve complex and specialized problems within assigned program areas;
- Exercise sound independent judgment;
- Persuade, justify, and project consequences of decisions and/or recommendations;
- Consult with and advise management on a wide variety of DBE and SBE and other programs and contract compliance issues;
- Represent management in dealing with other employees, departments, boards, commissions, or outside agencies and groups;
- Deal tactfully and persuasively with others in controversial situations;
- Plan, organize and conduct work assignments with minimal direction;
- Prepare and present concise and logical reports;
- Interpret and apply applicable laws, policies, regulations, and procedures;
- Use specialized computer applications related to assigned area of responsibility;
- Communicate effectively, both orally and in writing;
- Establish and maintain cooperative working relationships with those contacted in the course of work.
Working Environment/Conditions and Physical Demands
Work Environment and Physical Effort:
Good Conditions
Primarily Sedentary Work
Occasionally moves boxes weighing up to 20 pounds across the office
Work Locations:
Office or similar indoor environment – Frequently
Exposures:
Minimal exposure to environmental factorsWhat’s in it for You?
Health: VTA participates in a CalPERS-sponsored medical plan with VTA contribution to employee and dependent premium health insurance premiums. Employees pay a monthly contribution of any amount in excess of the Kaiser Bay Area Family rate.
Flex Spending Account: $300 employer-funded Health FSA for eligible employees
Vision: VSP full premium for employees and eligible dependents
Dental: Delta Dental full premium for employees and eligible dependents
Leave: 17 days of vacation (accrued), 80 Hours of sick time (accrued), 12 paid holidays per year, and 1 floating holiday per year.
Retirement:
- Participation in CalPERS
Classic Members: 2%@55
PEPRA Members: 2%@62
- 457 Deferred Compensation Plan (voluntary)
457 pre-tax
457 Roth
Self-directed brokerage account option for qualifying employees
- Retiree medical coverage for eligible employees with VTA contributions to the retiree’s medical premium
Additional perks:
- All active full-time employees and their eligible dependents are eligible for transit passes for use over VTA lines, including VTA Paratransit services.
- Employee Assistance Program (EAP) is available to each employee, eligible dependent, and household member, 24 hours a day, seven days a week.
- Tuition Reimbursement
- Professional Development Fund
- Wellness Programs
As we continue to implement our VTA Forward Plan, we aim to strengthen and increase our workforce to take on future opportunities and challenges by elevating our people and our services.
For more information about our VTA Forward Plan, visit: https://www.vta.org/VTAForward
General Instructions
Please read this entire job announcement before applying for the position. Print and keep a copy of this announcement so that you can refer to it. Questions not answered within this job announcement may be sent to personnel@vta.org.
To ensure consideration, completed applications must be submitted online to the Human Resources department by the stated closing time and date posted. When the stated closing date is “continuous,” apply immediately; the position may close without notice. You will receive an immediate email confirming receipt of your submitted application. If you do not receive this email, contact NEOGOV's Applicant Assistance Line at (855) 524-5627 between 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.
Only on-line applications will be accepted for this recruitment (paper applications or resumes will not be accepted). Job Interest Notification Cards, or copies of previous, partial, or un-submitted applications, are not an acceptable substitute to a completed application.
ALL APPLICATION AND TESTING NOTIFICATIONS WILL BE SENT BY E-MAIL. Applicants should select e-mail as the preferred method of notification. Candidates must maintain an up-to-date, valid and reliable e-mail address. Candidates are also responsible for maintaining up-to-date phone numbers and addresses on their on-line account. Due to the number of applications received, candidates must check their application status through their on-line account. Contact NeoGov for assistance if needed.
Information on how to apply for jobs at the VTA is available on the VTA Employment website and from the NEOGOV's Applicant Assistance Line (855) 524-5627. NeoGov Applicant support is available from 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.
Americans with Disabilities Act Accommodations
The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you wish to request an accommodation, call the Human Resources Department at (408) 321-5575 or email at Personnel@vta.org.
Application Processing Information
All related current and past work experience (including VTA experience) must be listed and fully described in the Work Experience section of the application ("See Resume" is not acceptable). Incomplete or improperly completed online applications may be rejected even if you are qualified for the position for which you are applying. It is your responsibility to ensure that the online application reflects the work experience and education needed to meet the requirements for the position you are applying for. Although your resume may have all your experience and education details, please make sure to complete each section of the online application to ensure that your information is accurately captured during our screening process.
All applications are subject to review as to meeting minimum qualifications at any point in the recruitment process. Passing any step is no guarantee of continuation if it is determined that the applicant does not meet the minimum qualifications as stated in the class specification.
Candidates found to have exaggerated/falsified their qualifications, experience, training, and/or education may be disqualified at any point in the recruitment process and may be denied future employment with the VTA.
If selected for the position, candidates will be required to complete a criminal conviction disclosure form. Candidates who successfully become VTA employees, and fail to disclose any of the criminal background information as required may be subject to discipline up to and including discharge.
Eligible Lists typically remain in effect for six (6) months. However, Human Resources may abolish Eligible Lists at any time during the six (6) month period. Human Resources may extend eligible Lists for up to two (2) years. Eligible Lists may be used for more than one recruitment. If you have questions related to an Eligible List you might be on or were on, you should contact Human Resources.
If you have questions regarding your status as an applicant for this position, please call the Human Resources Department at (408) 321-5575 or email at Personnel@vta.org.
VTA is committed to providing reasonable accommodations to applicants and employees with disabilities or religious needs, absent undue hardship.
VTA is an equal employment opportunity employer. VTA does not and will not tolerate discrimination against applicants or employees on the basis of age, ancestry, color, marital status, mental or physical disability, genetic information, national, origin, immigration status, political affiliation, race, religion, creed, sex, gender identity, gender expression, sexual orientation, pregnancy, medical condition, disabled veteran or veteran status, etc.
Salary : $137,579 - $167,269
