AP/AR Specialist

POSITION SUMMARY

Assist in the functions of the Business Office. Primarily responsible for Accounts Payable; Month-End

entries and reconciliations; other duties as assigned by the supervisor in accordance with all federal,

state and local laws and regulations and established corporate policies and practices. Reports to the

Accounting Supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. This list is not to be construed as exclusive or all

inclusive. Other duties may be required and assigned.

• Accounts Payable functions including coding invoices; invoice entry; verifying AP registers; mailing vendor payments; updating and maintaining vendor records; requesting and processing W9 forms for new vendors; follow up with vendor questions.
• Processes Vendor ACH’s
• Responsible for yearly 1099 processing.
• Assists Director of Accounting with monthly, quarterly and yearly duties including posting journal entries, general ledger account reconciliations, sales tax reporting and other accounting functions as needed.
• Assists Business Office with preparation of the annual audit and any other local, state and federal required reports.
• Assists Director of Accounting with Medicare Cost Report.
• Scan, file and log accounting documents.
• Accumulates, maintains and generates accurate statistics and reports.
• Print and distribute monthly departmental financials to Directors and assists with Spenddowns
• Responsible for Credit Card system and maintaining protocol
• Print and distribute credit card reports and enter into template for upload into accounting software.
• Maintains all files in accordance with the Retention of Documents Policy.
• Communicates and works in cooperation with fiscal intermediaries, accountants, auditors, cost report preparers, local, state and federal agencies and private insurance companies.
• Develops, encourages and maintains good communications with other departments, residents, their representatives and family members, other staff and visitors.
• Maintains knowledge of acceptable accounting practices and procedures.
• Maintains privacy and confidentiality of protected health information.
• Performs other duties and tasks assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Educational Requirements and Experience:

• Bachelor’s Degree in Accounting preferred.
• At least three (3) years of related experience required.
• One (1) year in long-term care, hospital or other health care institution preferred.

Knowledge, Skills and Abilities:

• Must be able to read, write, speak and understand the English language.
• Must be computer literate and be able to maximize the use of common office equipment.
• Proficient with Microsoft Office Suite, automated accounting systems, spreadsheets and other office programs.
• Must possess the ability to make independent decisions when circumstances warrant.
• Must be knowledgeable and able to adhere to generally accepted accounting principles, business office practices and procedures as well as the laws, regulations and guidelines governing business office functions in a long-term care facility.
• Must be able to make prompt and accurate judgments regarding matters of accounts receivable, billing and other office duties.
• Must be detail oriented and be tolerant of distractions such as noises from call buzzers, frequent interruptions from residents and others.
• Must be able to work with a minimum of supervision by performing tasks with self-initiative.