HR and Payroll

Job Title:   Payroll Clerk

Position Summary: The Payroll Clerk is accountable for collecting timekeeping information, incorporating a variety of deductions into periodic payroll, and issuing pay and pay-related information to employees.

Essential Duties & Responsibilities:

• Must be able to follow detailed instructions and communicate effectively both orally and in writing.
• Must be organized and able to work to specified deadlines.
• Able to work on computer(s) for long periods of time in an office environment.
• Must exhibit patience and tact in dealing with employees.
• Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
• Understand the accounting/payroll terminology and methodology.
• Follow lawful directions from supervisors.
• Understand and follow work rules and procedures.
• Uphold the company’s non-disclosure and confidentiality policies and agreements.
• Work evening, weekend and holiday work hours as required.
• Maintains complete and accurate records of all payroll transactions in accordance to company policy and federal/state regulations.
• Collect and summarize timekeeping information.
• Process employee direct-deposits, advances, paybacks, and card payments as applicable.
• Update and process payroll records by entering changes in exemptions, insurance coverage, savings deductions, garnishments, and job title and department/divisions transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages.
• Obtain supervisor approval for overtime and time card discrepancies. And, resolves discrepancies by collecting and analyzing information.
• Print and issue pay checks when applicable.
• Process and close periodic payrolls.
• Calculate and process commissions for applicable employees.
• Process and issue annual W-2 forms to employees.
• Ability to completed additional duties and projects as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to read and comprehend instructions and information;  Professional personal appearance;  Excellent communication skills;  Ability to meet company’s production and quality standards;  Customer service skills;  Excellent attention to detail and organization skills;  Organized and able to work to deadlines;  Excellent math skills and ability to perform complex calculations.

Education & Experience:

High school diploma or equivalent. 

Associates or Bachelor degree preferred.

Minimum 2 years of payroll or accounting experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, stoop, kneel, crouch or crawl, and talk or hear.  The employee may occasionally be required to lift and/or move 10 to 15 lbs. 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB.

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Signature (Employee)                         Date

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Signature (Supervisor)                         Date