Office Manager / Accounting Supervisor

Office Manager / Accounting Supervisor – Heavy Equipment Dealership

Location: Pennsauken, NJ; Tulsa, OK; or Peachtree City, GA (Centralized Location Possible)

Sany Company Stores is a leading provider of heavy equipment solutions, delivering top-tier machinery and service to customers across the industry. We take pride in our strong commitment to excellence, teamwork, and innovation. As we continue to grow, we are seeking a highly skilled and detail-oriented Office Manager / Accounting Supervisor to oversee daily operations and financial management at one of our local dealerships. This role is perfect for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and plays a crucial part in the dealership’s financial and operational success.

Key Responsibilities

In this role, you will be responsible for ensuring smooth system and financial transactions that support daily operations at the dealership while managing essential accounting and administrative functions. You will serve as a trusted system administrator and financial adviser to the General Manager, ensuring accuracy in bookkeeping and compliance with company policies. Your duties will include:

Accounting & Financial Management:

• Assess and create in-house credit accounts
• System administration and data record updates
• Perform daily bookkeeping tasks, including accounts receivable and accounts payable.
• Reconcile bank statements and manage cash flow tracking.
• Conduct regular bank deposits and coordinate with the corporate financial department.
• Close out the month and generate monthly financial statements.
• Conduct ad-hoc financial analysis to provide insights for decision-making.
• Oversee sales transactions, ensuring proper record-keeping and reconciliation.

Office & Administrative Duties:

• Create and manage purchase orders for equipment, parts, and services.
• Maintain and update vendor and customer records in the system.
• Assist in setting up new part numbers for inventory and sales.
• Oversee dealership system maintenance, ensuring data integrity.
• Support general office management tasks such as ordering supplies and coordinating administrative processes.

Customer & Team Interaction:

• Provide excellent customer service, potentially interfacing with customers to finalize financial transactions.
• Serve as the key financial adviser to the General Manager, providing insights on store performance and financial health.
• Work closely with sales, service, and corporate teams to ensure efficient dealership operations.
• Maintain clear and professional communication, both written and verbal.

Growth & Future Leadership:

• As the dealership grows, this position has the potential to evolve into a Finance Manager role.
• Eventually, this role will include overseeing office staff at multiple locations.
• 10-20% travel may be required to support operations across different dealership locations.

Qualifications & Skills

We are looking for an organized and proactive professional with a strong background in accounting and office management. The ideal candidate should have:

• 5 years of experience in accounting, bookkeeping, or office management (preferably in the heavy equipment, construction, or automotive industry).
• Bilingual – English & Chinese
• Business, accounting, finance or management degree preferred
• Proficiency in accounts payable, accounts receivable, and bank reconciliations.
• Experience with month-end closing and financial statement preparation.
• Strong intermediate Excel skills (e.g., formulas, pivot tables, data analysis).
• Experience with accounting software (QuickBooks, SAP, or similar ERP systems).
• Excellent customer service skills, with the ability to interact professionally with clients.
• Strong written and verbal communication skills.
• Ability to multi-task effectively and work independently in a fast-paced environment.
• Familiarity with inventory management, purchase orders, and vendor/customer setup is a plus.

Why Join Us?

At Sany Company Stores, we offer a collaborative and supportive work environment where your skills and expertise will directly contribute to the success of our dealership. We provide:

• Competitive salary and performance-based incentives.
• Comprehensive benefits package, including health, dental, and vision insurance.
• 401(k) retirement plan with company matching.
• Paid time off (PTO) and holidays.
• Opportunities for career growth, with potential progression to a Finance Controller role.

If you are a detail-oriented professional who enjoys both financial management and office operations, we would love to hear from you! Join us in driving success and efficiency at our dealership.