Legal Assistant (Practice Assistant) – Litigation

Job Summary:
The Practice Assistant provides administrative and legal support to attorneys in the Labor & Employment section, assisting with litigation matters to ensure efficient workflow and exceptional client service. Primary responsibilities include document preparation, court filings, scheduling, and maintaining client files. This role is essential to maintaining operational efficiency in a fast-paced legal environment and requires significant litigation experience, including familiarity with state and federal court procedures.

Key Responsibilities:

• Draft, type, proofread, format, and edit legal documents, including correspondence, pleadings, and agreements, under time-sensitive deadlines.
• Assist with e-filing in state and federal courts, ensuring compliance with filing procedures and court rules.
• Open and manage new client and matter files using firm-specific software.
• Maintain and update client files and emails in the firm’s electronic document management system.
• Schedule appointments, depositions, and meetings; arrange travel; and set up conference calls and video meetings.
• Provide deadlines to docketing systems and confirm proper tracking of litigation deadlines.
• Assist with client billing, including invoice preparation and handling collection issues.
• Prepare and submit expense and reimbursement reports.
• Manage and prioritize incoming mail, reviewing and calendaring important deadlines.
• Collaborate with document services for production projects.
• Stay updated on practice-specific laws, rules, and procedures.
• Communicate with witnesses, clients, opposing counsel, and colleagues, as directed.
• Conduct basic legal research and analysis.
• Maintain accurate databases, including the firm’s marketing CRM system.
• Efficiently organize and prioritize multiple assignments for various attorneys.
• Perform other duties as assigned.

Minimum Education & Experience Requirements:

• High school diploma required; college degree preferred.
• At least five years of litigation experience in a law firm.
• Knowledge of one or more specific practice areas, including relevant rules, laws, and court filing procedures.

Special Requirements:

• Proficiency in Microsoft Word, Outlook, and Excel.
• Familiarity with document management systems such as NetDocs is a plus.
• Ability to work overtime as needed.

Knowledge, Skills, and Abilities:

• Strong organizational and time-management skills to handle a fast-paced environment.
• Excellent written and verbal communication skills for professional interactions with clients and staff.
• High attention to detail with proven problem-solving and anticipatory skills.
• Ability to work independently and as part of a team.

Additional Desired Characteristics:

• Strong work ethic and proactive approach to tasks.
• Ability to quickly learn and adapt to new software applications and tools.

Work Environment:

• On-site role at a regional office location with standard office hours.
• Occasional overtime required to meet deadlines and support attorney workloads.

Other Duties:
This job description is not exhaustive. Additional duties and responsibilities may be assigned as necessary to support the firm’s goals and objectives.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Schedule:

• 8 hour shift

Application Question(s):

• Are you near or local to the Harrisburg, PA area?

Experience:

• Administrative assistant or Executive assistant: 3 years (Required)

Work Location: In person

Salary : $60,000 - $70,000