Assistant Project Manager

The role is primarily of a Project Coordinator who will be involved in multiple projects like Oracle ERP, application development etc. The job is to talk to stake-holders, arrange meetings, take minutes of meetings, review, and follow-up, be in project meetings and be an assistant to the Program Manager/Project Director.

Responsibilities:

• This role plays a crucial part in ensuring the smooth functioning of a PMO. This role comes with a set of key responsibilities that help streamline project management processes.
• Firstly, one of the primary duties is providing administrative support. This involves scheduling meetings, taking minutes, and organizing training sessions for project teams. Additionally, maintain project documentation ( Teams, SharePoint, etc.), track progress, follow up with the project team, and ensure responses are submitted per PMO.
• The candidate will be reporting to the ERP Project Manager.
• Communication is another vital aspect of this role. Coordinating communication between project stakeholders and ensuring a seamless flow of information is key to successful project management. Furthermore, resource management is crucial, ensuring that projects have the necessary administrative resources and handle all relevant documentation.
• Organizational skills are paramount when it comes to skills required. Managing time effectively and keeping track of multiple tasks is essential. Strong verbal and written communication skills are also necessary to interact effectively with various stakeholders. Attention to detail is crucial for ensuring accuracy in documentation and reporting. Prior experience in administration roles and familiarity with project environments can be highly beneficial.
• This role is often considered entry-level within a PMO, but it offers a clear career path with opportunities to learn about ERP Implementations and how the public sector operates and gain the experience to advance to more specialized or senior roles.