Come work with us! Savage has been designated by USA Today as a Top Workplace and also received recognition as a Military Friendly Employer and a Top Company for Women to Work For in Transportation.
Military Veterans and Reservists are encouraged to apply.
These are just a few of the benefits you can expect from working with Savage :
- A culture that appreciates our Team Members
- Paid Time Off (“PTO”), Paid holidays & Profit Sharing
- Excellent benefits including medical, dental, vision, life, disability, 401(k)
- Commitment to helping our Team Members do things that they never dreamed possible
As the Office Administrator, you are responsible for managing the day-to-day needs of the operation. This includes but is not limited to the processing of invoices, ordering office supplies, scheduling meetings / luncheons, greeting visitors, coordinating travel arrangements for senior leaders, running errands, setting up a workstation for new hires, and general clerical duties as assigned.
What you will be doing :
Manage customer orders and inventory systemsAnswer phones and assist with customer needsPlan and organize meetings and events as necessaryAccountable for all office functions by maintaining control of the ability to meet customer expectationsMonitor Emails throughout the day for order status changes / additions, and other customer needsFaxing / emailing of Bill of Ladings to customers and designated parties (as required)Follow company / customer policies and procedures (i.e. internal controls, record retention, verifications, etc.)Book travels arrangements for management as neededResponsible for accounts payable and receivable efforts including month-end processOffice inventory mgmt. & ordering of all office supplies (admin supplies, coffee, drinks, food, etc.)Coordinate office equipment maintenance and service with vendorsManage all contracts and lease databases and hardcopy files for the Houston Office, GSS, Marine, and Sulphur TruckingRunning errands (off-site mailings, etc.)Assist other departments and operations with special projects and be able to follow through with assignments from start to completionRequirements of a successful Office Administrator :
Work in an office environment (5 days a week)Accounting experience is requiredKnowledge of principles and practices of organization, planning, records management, research, and general administrationfollow written and / or verbal instructions with minimal supervisionExperience in logistics should be highlightedProficient with PowerPoint, Excel, Word, and web-based data and reporting systems (Power BI)Familiarity with survey platforms, such as SurveyMonkey, would be a plusBuild visual presentations (PowerPoint) and internal safety communicationsCompile, process, and do basic analysis of safety dataHere are some of the physical requirements :
Commitment to working safely at all timesMust be physically able to do the following :Sit for long periodsWork with telephones, computers, and other office equipmentConsistently sit, reach, climb, stoop, kneel, and crouchLift up to 25lbs without accommodationsAdditional Information :
A complete job description is available upon requestSavage is an Equal Opportunity Employer and maintains a drug-free workplaceCalifornia Residents Job Application Privacy Noticehttps : / / savageco.com / careers / california-residents-job-applicant-privacy-notice /
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