Coordinator of Administrative Services, College of Education

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from four colleges — Business Administration, Education, Liberal Arts and Social Sciences, and Sciences and Technology. The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

The Coordinator of Administrative Services provides comprehensive administrative support to faculty, staff, and students. This role will oversee daily office functions, coordinate events, and maintain records to ensure efficient operations within the department. The Coordinator of Administrative Services acts as a central contact point for department inquiries and supports the college's educational mission by managing office logistics.

NOTE: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas.

• Coordinate meetings and activities of the Dean's Office
• Coordinate advertising and promotional materials for COE
• Manage the College files and confidential records, including those pertaining to recruitment, selection, course schedule evaluation, promotion, discipline, and separation of faculty and staff
• Assist in the preparation of annual reports that include data for the College and stakeholders
• Assist in coordinating activities sponsored by the Dean's Office such as planning/coordinating departmental events, meetings, workshops, and conferences, including logistics, preparation of materials, and follow-up.
• Review faculty and staff travel authorizations and expense statements for approval
• Provide excellent customer service as the main point of contact for the College by phone, online, and in-person; performs general administrative and clerical tasks and correspondence with professionalism and accuracy.
• Assist faculty with course materials, manage meeting schedules, and support students with program-related inquiries.
• Handle scheduling, data entry, and supply management to support department operations.
• Track budgets, handle office expenditures, order supplies and equipment for the Dean's Office as well as maintains inventory records.

• Bachelor's degree in a related field.
• Minimum of two years of administrative experience, preferably in an academic or educational setting.
• Proficiency with office equipment, computers, database management software packages including Microsoft Office Suite and Adobe

The proposed salary range is $46,500.00 to $48,500.00

• Knowledge of modern office practices and procedures
• Skilled in remaining organized and being detail-oriented
• Skilled in time management and handling multiple priorities simultaneously with a high level of customer service
• Skilled in the use of small office equipment, including copy machines or multi-line telephone systems
• Skilled in handling highly sensitive faculty and student matters
• Ability to handle multiple priorities effectively
• Ability to learn Savannah State University, University System of Georgia, and Board of Regents policies and ordinances
• Ability to maintain a professional demeanor and an orientation towards customer service
• Ability to organize, and communicate effectively
• Ability to maintain a professional and confidential work environment
• Ability to maintain constructive and cooperative working relationships with others
• Ability to cooperate with fellow employees as a team member.

Review of applications will begin upon receipt. For best consideration, apply by March 31, 2025.

For more information or questions about a job posting, please contact the Department of Human Resources at hr@savannahstate.edu. For technical support, please call the USG Service Desk at (877) 251.2644, or email support@usg.edu.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Savannah State University's Core Values: T.I.G.E.R

• Teamwork is our distinction. Through mutual support, cooperation, encouragement, and shared goals, we at SSU believe that by working together, our university family of students, faculty, staff, alums and community supporters are serving and advancing our institution.
• Integrity as we will act honestly, fairly, impartially, unbiased and ethically, creating a trust that is evident in all University activities and decision-making.
• Greatness in our transformation and wisdom as we maximize the potential in each student through a nurturing environment in which our resources are safeguarded, and we are good stewards of the human, intellectual, physical, and fiscal resources given to our care.
• Excellence is our campus standard. Through the performance of campus duties, a commitment to the greatness of teaching and learning, scholarship, student engagement, stewardship and tradition, SSU will continue to be the catalyst for innovation and discovery.
• Respect through recognizing the inherent dignity and rights of every person. We will do our utmost to fulfill our resulting responsibility to treat each person with fairness, compassion and decency.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.

For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.

The anticipated start date for this position is July 1, 2025.