What are the responsibilities and job description for the Administrative Assistant- Student Services position at Technical College of the Lowcountry, SC?
Salary : $32,686.00 - $60,471.00 Annually
Location : Beaufort County, SC
Job Type : FTE - Full-Time
Job Number : 172014
Agency : Technical College of the Lowcountry
Opening Date : 12 / 18 / 2024
Closing Date : Continuous
Class Code : : AA75
Position Number : : 61130466 / 143951
Normal Work Schedule : : Other
Normal Work Schedule (Other) : : Monday- Thursday 8 : 00am-5 : 30amFriday 8 : 00am-11 : 30am
Pay Band : Band 4
Opening Date : 12 / 18 / 2024
EEO Statement : Equal Opportunity Employer
Agency Specific Application Procedures : : The Technical College of the Lowcountry seeks to be the first choice for higher education in South Carolina's Low Country Region. The college is a public, open door, two-year comprehensive College of higher education. The College is dedicated to serving the diverse educational, workforce development, and personal enrichment needs of the rural counties of Beaufort, Colleton, Hampton, and Jasper. In an atmosphere of shared values, the College encourages creativity, innovation, and resourcefulness among its students, faculty, staff, and administrators. South Carolina is making our Veterans a priority for employment in state agencies and institutions.The Technical College of the Lowcountry is committed to a policy of equal opportunity for all qualified applicants for admissions or employment without regard to sex, race / color, religion, national origin, age, disability, service in the uniformed services (as defined by state and federal law), veteran status, political affiliation or belief, marital or family status, pregnancy, childbirth, or related medical conditions, including but not limited to, lactation, genetic information, genetic identity, gender expression, or sexual orientation.
Veteran Preference Statement : South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Job Purpose :
The Administrative Assistant will report to the Vice President of Student Services. This position is responsible for performing complex administrative functions to assist the VP in carrying out his / her duties. This role involves managing schedules, coordinating meetings, and facilitating communication within the department and across the institution. The Administrative Assistant is organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.
Job Functions :
- Provide confidential administrative support to Vice President of Student Services using considerable judgment and discretion. Manage the Vice President's calendar, including scheduling appointments, meetings, and travel arrangements. Serve as a point of contact between the VP, staff, students, and external stakeholders. Draft and edit correspondence, reports, and presentations. Maintain and organize departmental records and databases, ensuring accuracy and confidentiality.
- Assist in tracking departmental budgets and expenditures, preparing reports as needed. Serve as the liaison with Business Office staff regarding all travel, procurement, and reimbursement for the Student Services division.
- Organize and prepare materials for meetings, including agendas, minutes, and follow-up action items. Assist in the coordination and execution of departmental projects and initiatives, ensuring deadlines are met. Ensure the office runs smoothly by managing supplies, equipment, and general office procedures.
- Serve, as requested by the Vice President, as designated representative on various College Committees. Coordinate, implement, and provide support for a vaiety of unique functions, programs, and / or special events, including graduation, under the supervision of the Vice President. Lead the coordination of professional development activities for the Student Services division.
- As requested by the Vice President, provide confidential support related to student complaints, student conduct, and Title IX cases.
- Assist in updating all handbooks, website pages, procedures, and publications under the purview of the Vice President. Other duties as assigned.
Minimum and Additional Requirements
A high school diploma and work experience that is directly related to the area of employment.
Preferred Qualifications
Preferred : A bachelor's degree and one (1) year related work experience, or an Associate Degree and three (3) years related work experience.
Additional Comments
The Technical College of the Lowcountry seeks to be the first choice for higher education in South Carolina's Low Country Region. The college is a public, open door, two-year comprehensive College of higher education. The College is dedicated to serving the diverse educational, workforce development, and personal enrichment needs of the rural counties of Beaufort, Colleton, Hampton, and Jasper. In an atmosphere of shared values, the College encourages creativity, innovation, and resourcefulness among its students, faculty, staff, and administrators. South Carolina is making our Veterans a priority for employment in state agencies and institutions.
The Technical College of the Lowcountry is committed to a policy of equal opportunity for all qualified applicants for admissions or employment without regard to sex, race / color, religion, national origin, age, disability, service in the uniformed services (as defined by state and federal law), veteran status, political affiliation or belief, marital or family status, pregnancy, childbirth, or related medical conditions, including but not limited to, lactation, genetic information, genetic identity, gender expression, or sexual orientation.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note : The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Salary : $32,686 - $60,471
