Administrative Assistant - Retirement Plan Services Compliance Team

Description

Are you an organized and detail-oriented professional looking to make an impact in the financial services industry? Savant is seeking a motivated Administrative Assistant to work as our Compliance Assistant supporting our Retirement Plan Services Compliance Team. In this role, you will play a key part in helping clients achieve retirement plan success by ensuring that all compliance-related tasks are completed smoothly and efficiently. You’ll be a vital member of our team, coordinating essential retirement plan services, managing client communications, and supporting internal operations. If you thrive in a fast-paced, collaborative environment and are eager to grow your skills in the financial services sector, this is the perfect opportunity for you!

Collective Wisdom. We're Better Together. For more than 30 years, Savant Wealth Management has worked to provide wise counsel to individuals, families, and businesses. A fee-only, independent RIA firm, we offer investment management, financial planning, retirement planning, and family office services to financially established individuals and institutions. We also offer corporate accounting, tax preparation, payroll, and consulting. We are driven by a purpose to serve our clients with skill, passion, and integrity. Inspired by collaboration, our team craves innovation, commitment to excellence and above all, doing what is right. We are up for any challenge. If you want to be part of a culture that is defined by strong values - Savant is right for you.

Duties And Responsibilities

The Compliance Assistant will be responsible for working in partnership with the Savant Retirement Plan Services (RPS) Team in the following areas:

• Populate and maintain Client Relationship Management (CRM) information regarding clients.
• Facilitate, prepare and distribute client deliverables including annual disclosures and notices.
• Aid Compliance Team in annual census and questionnaire creation.
• Process employer contributions and other corrective transactions in the recordkeeping system.
• Process distributions and loans.
• Provide payroll support and guidance.
• Assist with website related questions and issues.
• Save year end reports to client folder, populate and prepare participant memos.
• Execute call plan tasks related to servicing qualified retirement plans.
• Upload files, forms, and other collateral materials to the appropriate provider portals.
• Initiate participant enrollment communication & delivery procedure based on plan’s eligibility criteria.
• Complete maintenance of plan & participant records in the recordkeeping system, generating reports when requested.
• Provide backup support to the RPS Administrative Assistant role.
• Maintain team approach by assisting and filling in for others.
  
  

A couple things to note about our Compliance Assistant position:

• This position is located in Rockford, IL and will be expected to be in office regularly.
• Typical working hours are Monday - Friday, 8:00am - 5:00pm
  
  

Qualifications

The Compliance Assistant typically requires the following:

• High School diploma or equivalent, associates degree preferred.
• 1 – 3 years proven success in an administrative support function in the financial services industry.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Must be organized and detail oriented.
• Excellent communication and listening skills.
• Client first attitude.
• A team player, collaborative, able to work with and through others.
  
  

Why Join Us?

• We are a growing, fee-only, independent, majority employee-owned RIA.
• We believe in collaboration, innovation, excellence, doing what’s right, and helping our team to provide world class service.
• We help our clients reach their ideal futures.
• Our culture is described through our corporate values of excellence, integrity, lifelong learning, respect, growth, and servant leadership. These core values truly define the “Savant Way.” We are dedicated to living these values through our relationships with clients, each other, and the communities in which we serve.
  
  

The Perks

At Savant, we are committed to supporting our employees' well-being and growth. We offer a comprehensive range of benefits designed to enhance both your personal and professional life. Below is a list of our offerings. The specific benefits available for this role can be discussed in detail during the hiring process.

• Comprehensive Benefits Package on Day One: Enjoy immediate access to a robust benefits package starting on your first day of employment.
• Choice of Medical Plans: Select from two medical plans tailored to fit your needs.
• Health & Wellness Accounts: Opt for a Health Savings Account (HSA) or Flexible Spending Account (FSA) to manage your healthcare expenses.
• Flexible Dental Coverage: Choose between two dental plan options for optimal oral health.
• Vision Insurance: Keep your eyes healthy with our vision insurance plan.
• Company-Paid Life & AD&D Insurance: Feel secure with fully covered basic life insurance and accidental death & dismemberment benefits.
• Company-Paid Disability Coverage: Rest easy knowing you’re covered with both short-term and long-term disability plans.
• 401(k) with Company Match: Invest in your future with both Roth and Traditional 401(k) plans, featuring a per pay period company match.
• Generous Paid Time Off: Benefit from PTO that increases with your years of service, at least 11 paid holidays each year, a paid day each year for your Savantiversary, and enjoy shorter work weeks with our Summer Fridays.
• Employee Recognition: Be celebrated with monetary awards through our recognition program.
• Team Incentive Plans : Participate in our team incentive plan for additional earning opportunities.
• Employee Assistance Program: Access support through our Employee Assistance Program whenever you need it.
• Exclusive Discounts: Take advantage of various discount programs for additional savings.
• Wellness Reimbursements: Get reimbursed for gym memberships and other wellness programs to stay fit and healthy.
• Additional Perks: Get reimbursed for your warehouse club memberships and receive an allowance for Savant Swag.
  
  

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. Any combination of equivalent education and work experience will be considered.

Savant Capital LLC, is an Equal Opportunity Employer.

All applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

We are not accepting unsolicited resumes from agencies and/or search firms for this job posting.