Executive Assistant

Purpose

Enhances company executives’ effectiveness by providing information management support, anticipating needs, and representing the executive to others. Acts as a key resource in interacting with and arranging Board of Director and other executive meetings, travel, communication, time management, etc.

Responsibilities

• Creates reports and presentations of high quality for internal and external information/communication
• Drives corporate cyclical processes throughout the organization
• Participates and interacts with Executive Leadership, Board of Directors, and Strategic Partners in making travel arrangements, scheduling meetings, following up on requests and general communication
• Responsible for developing recommendations of executive’s time by reading, researching, and routing correspondence; drafting letters and document; collecting and analyzing information; initiating communications
• Manages executives’ calendar by planning and scheduling meetings, conferences, and travel; keeps executives on schedule as per diary/calendar
• Represents the company and executives when welcoming guests, customers, licensees, and Board members by greeting them, in person and by phone, answering or directing inquiries
• Maintains customer confidence and protects operations by keeping information confidential
• Responsible for projects as assigned by executives and coordinates support with other administrative assistants as needed, following up on results
• Reviews operating practices and implement improvements as necessary
• Reviews, recommends, and resolves customer inquiries and complaints
• Performs other duties as assigned
  
  
  

About You

• High school degree required; College degree strongly preferred
• 1-3 years business experience preferably in a corporate office setting; C-Suite experience a plus
• Bright and quick learner
• Advanced demonstrated ability in Word, PPT, and Excel and strong systems capability to set up remote meetings
• Excellent verbal and written communication skills; able to compose succinct cogent messaging
• Confident, patient, and exudes presence
• Problem analysis and problem-solving skills, organizational and planning skills
• Takes initiative and able to anticipate needs; serves as a gatekeeper at times
• Has the ability to make independent decisions regarding company initiatives without supervision
  
  
  

Physical Requirements

• Ability to travel up to ~10% of the time, which may include weekends and evenings, as needed.
• Most work is performed in a temperature-controlled environment
• Incumbent may sit for long periods of time at a desk or computer terminal
• Incumbent may use calculators, keyboards, telephone and other office equipment in the course of a normal workday
• Stooping, bending, twisting and reaching may be required in completion of job duties
  
  
  

Our Values

Ability to demonstrate , understand and apply our workplace values.

• Simplicity (operate) – the drive to identify root cause and innovate to remove complexity to deliver the best outcome
• Heart (emotion) – the passion that drives you to get up every day and work hard to strive for excellence
• Performance Excellence (mindset) – clearly defining high expectations , driving ownership of key roles and responsibilities, executing with integrity and emphasis while creating a culture of accountability
• Respect (philosophy) – taking pride in being inclusive and treating everyone who comes through the doors with respect
  
  
  

The above statements are intended to describe the general nature of the work performed by the employees assigned to this job. All employees must comply with Company policy and applicable laws. The responsibilities, duties and skills required of personnel so classified may vary within each department and /or location.

Apply Now