Office Manager

Job Summary
The SAVECO Office Manager position is a multi-faceted position primarily responsible for several front office activities, including the reception area, mail, purchasing requests for office supplies and small inter office event planning. Additionally, this position will be responsible for offering support as needed to a variety of departments/teams such as the Safety Team, Accounting, the Executive team and HR. Responsibilities will involve team development, handling AP/AR, low to mid-level HR functions, managing office cleaning/landscape crews, ensuring completion of periodic/annual/preventative safety inspections.

KEY RESPONSIBILITIES:

Essential Functions:

· Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image.

· Office supply ordering.

· Oversee budget for office supplies, equipment (chairs, desks, etc), repairs and maintenance services.

· Provide phone service management.

· AP/AR including filing of open/paid invoices, pulling open invoices to be paid and performing “soft” collections by sending reminder emails requesting payment. AfterMarket Parts and Service Invoicing

· Low to mid-level HR by helping to implement OFFICE policies and procedures, assist with onboarding/offboarding employees by assisting with orientation, assign computers/phones, assist with access to network and/or emails, help write work orders to MIS providers.

· Manage office cleaning crew and landscapers.

· Work with Safety Team to ensure a safe work environment (ensuring fire extinguisher checks are up to date, etc.).

· Assist the President and National Sales Manager with Administrative needs such as filing, expense reports etc.

· Manage the Sustainability program by developing a team with individuals most capable of providing certain pieces information required for the reporting.

· Complete annual Sustainability program report.

· Plan small events (company picnics, office activities) including ordering food/beverages, picking up supplies (utensils, plates, napkins, etc.), and clean-up.

QUALIFICATIONS:

Qualifications required for this position include:

· HS Diploma.

· Excellent communication skills.

· Great organizational skills.

· Good customer service skills.

· Keen eye for detail.

· Ability to weave “fun” into work.

· Ability to multi-task

INPUTS TO THE POSITION:

The office manager position will require input from each department requiring assistance. This input could include, providing necessary dates of completion of projects, sharing a vision of events so the office manager can adequately plan the events to match that goal, and ensuring excellent communication so all involved employees are on the same page.

TOOLS REQUIRED:

The office manager will frequently work with a computer and MS Office tools. Additionally, phone communication is critical for this position and knowledge of the phone system will be required.

We invite qualified candidates who are eager to contribute positively to our team to apply for this exciting opportunity as an Office Manager.

Job Type: Full-time

Pay: $22.31 - $23.64 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you comfortable multitasking?

Experience:

• Office management: 4 years (Required)

Ability to Relocate:

• Gurnee, IL 60031: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $24