What are the responsibilities and job description for the Administrative Specialist position at Savvee Inc.?
Savvee Consulting is seeking to hire a detail oriented entry-level Administrative Specialist to support our federal client on-site in Washington, DC. Applicants should be able to provide great administrative support to leadership, as well as having a great attention to detail, and excellent customer service skills.
Essential Functions
- Conducting research, preparing reports, and handling incoming requests that may contain sensitive data
- Maintaining calendars and deconflicting, events as required, for senior leadership
- Preparing, reviewing, and editing correspondences, meeting agendas, meeting summaries, and other documents for senior leadership
- Utilizing Adobe Acrobat Professional to create, edit, and manage documents, ensuring accuracy and compliance with client standards
- Organizing, converting, and securing sharable documents in various formats
- Arranging on-site visitor requests and escorting visitors through the facility
- Coordinating travel arrangements including arranging hotels, auto rentals, and flights, also preparing authorization requests, and completing travel vouchers for expense reporting
- Tracking inventory of office supplies and equipment
- Requesting and managing the distribution of IT equipment, following best practices, and reporting updates to senior leadership
- Supporting the client's Human Resources team including personnel file maintenance, on- boarding, and out processing of employees
- Coordinating the use of office space and maintaining floor plan maps
- Scheduling ad hoc maintenance on items within the office
- Aiding Leadership Team in ad hoc tasks as needed
- Understanding the organizational policies and procedures for accuracy of solutions and deliverables to client
- Demonstrating a commitment to quality and customer support
