Contract Specialist (Bid & Award)

Build your career while building NYC schools! Contract Administration administers the solicitation process of construction, non-construction and personal services contracts. The Division also ensures the timely ordering and installation of all furniture and equipment required at new and existing schools and process all SCA purchase orders. Within Contact Administration is the Prequalification Unit that vets all firms wishing to do business with the SCA for credit-worthiness, financial stability, integrity, and licensing. Job Description Summary Responsible for preparing Mentor, Capital improvement, Capacity and Requirement Solicitation Projects by reviewing bid packages in TOBSS in order to Bid and Award and Process via our online Vendor Access System. Job Description Responsibilities include: Prepares processes and monitors contract solicitation packages and related addendums. Ensure that all relevant documents are review in a timely, thorough and professional manner, following established SCA policies, practices and procedures. (a) Appropriate prioritization of documents occurs. (b) Good quality work products generated. Reviews bid documents submitted by the Architecture & Engineering, and Project Management Divisions. Assists Contractors and Consultants, in all aspects, of the, bid & award and prequalification process and ensured bidders’ compliance with the SCA bidding requirements. Updates computer files on each project and acts as a liaison between Contractors and the SCA’s staff. Process requests for additional funding prior to award. Prepare process and manage the sealed bid solicitation Request for Contract (RFC) process for various SCA projects related to mentor, capital improvements, requirements and new constructions. Analyze scope of work and cost estimates. Communicate with Architect & Engineer, Construction Management, Prequalification Unit, Business Development Division and Various Other Departments as needed for revisions and updates, and subsequent readiness for the bidding process. In coordination with Construction Management and A & E, review and respond to contractors’ questions and comments received during the bidding process. Function as the Bid Opening Official for the SCA. Maintain computer information system to provide data for planning and control of all projects, and maintain spreadsheets tracking the status of said projects. Specific Skills Required for Position: Excellent oral and written communication skills. Outstanding interpersonal skills. Ability to resolve customer complaints and concerns. Ability to analyze and solve problems. POSTING CLOSING DATE: 07/14/23 Civil Service Classification: Competitive Salary: Appointment Rate: $63,417 Incumbent Rate: $72,929 Subject to the provisions of the Collective Bargaining Agreement, the appointment rate for any newly hired employee, or employees with less than two years of active City or SCA service, shall be 15% less than the applicable incumbent rate. Education Baccalaureate Certifications (if required) Work Experience The New York City School Construction Authority (NYCSCA) is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. In addition, the NYCSCA will provide reasonable accommodations for qualified individuals with disabilities. The New York City School Construction Authority participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees The School Construction Authority's (SCA) mission is to design and construct safe, attractive and environmentally sound public schools for children throughout the many communities of New York City. We are dedicated to building and modernizing schools in a responsible, cost-effective manner while achieving the highest standards of excellence in safety, quality and integrity.

Salary : $63,417 - $72,929