Building Secretary

Job Summary: Responsible for supporting the day-to-day operations of a school office to support efficient functioning of the school for a safe and productive learning environment. This is a 10-month, full-time position for the 2025-26 school year.

Job Responsibilities:

• Act as the communication liaison, providing assistance via phone, electronic and in-person to staff, students, parents, district personnel and other community members in order to facilitate day-to-day operations of school functionality.
• Maintain and reconcile budgets and financial records, process and track monies in order to be fiscally compliant and responsible.
• Order, process and maintain accurate records on materials as directed by the building administrator in order to ensure that the school has adequate supplies, equipment and educational resources.
• Process requests for intermittent repair and maintenance of building equipment essential to the daily operations of the school to ensure that they are in good working order to provide a safe and productive environment for students and staff.
• Compile, prepare and submit required and/or directed reports in order to provide important information to staff and building administration, district personnel and maintain state compliance.
• Maintain student records (registration, transfers, student information, etc.) in order to remain compliant with the Illinois Student Records Act.
• Assist in monitoring student behavior in order to support a safe learning environment.
• Manage building calendar and assist with the coordination of events and activities.
• Maintain the substitute system and assist substitute teachers as needed.
• Participate in professional development and in-service in order to grow professionally in the field and meet the requirements of the district.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Minimum Requirements:

• High School diploma or equivalent,
• Excellent communication and interpersonal skills, with the ability to interact effectively with students, staff, parents and the public. Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of accounting principles and budgeting practices is a plus.
• Ability to maintain records and prepare reports
• Ability to make decisions in accordance with established policies and regulations
• Ability to type and file rapidly and accurately
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, etc) Google Workspace and Quicken.
• Ability to work collaboratively
• Conscientious about attendance and punctuality

Physical Requirements:

• While performing the duties and responsibilities of this job, the employee is regularly required to talk and hear, stand, walk, sit, and use hands and arms to handle, feel and reach. The employee is occasionally required to stoop or kneel and occasionally lift and move up to 25 pounds. Regular attendance on the job is expected.

Salary: SEEO Salary Schedule, overview of benefits