Office Administrator

Office Assistant

Scholars Academy seeks an enthusiastic and organized Office Assistant to join our amazing team to help us achieve our vision. Scholars Academy, located in the heart of Evergreen Valley, offers the best-in-class learning experience for students ages 2-10. Founded in 1983, Scholars Academy is a nonsectarian private school that prides itself on providing a safe and nurturing schooling environment.

This individual will have a hand in growing our program and have a direct impact on our students, parents, and staff members. This position requires excellent written and verbal communication skills, collaboration, ownership, flexibility, a problem-solving mentality, and a “can-do” attitude.

Job Responsibilities:

• Keep child care management software (Brightwheel) up to date by adding/removing student accounts, timely correspond with parents on child care management software, send notes and letters to parents, organize and respond to emails
• Maintain school roster, Update class lists and new enrollment lists, maintain daily preschool and elementary school attendance
• Maintain student’s files - complete immunization records card check that all documents are complete
• Maintain students’ and staff emergency contact binders
• Maintain students’ allergy lists and update classrooms’ allergies related information
• Update classrooms’ first aid kits frequently
• Call the absentee students’ Parents (Elementary & Preschool Parents), check student uniforms, report to directors daily, respond to parents according to Director’s advice
• Supervise children for class timegs and monthly staff meetings as required, schedule meetings, prepare meeting documents
• Run advertisements and job postings for employee, school, etc., schedule interviews and follow, snack, recess, homework club, outside play, elementary student dismissal, etc.
• Attend all administrative weekly and all staff meetings
• Maintain updated contact information for company employees, customers & vendor list
• Plan and set up school events, assist during events and make calls to vendors and other professionals for all events.
• Keep office area clean and surrounding area clean
• Report to the Founder any issues with classrooms, employees, students, office, and parents
• Attend Marketing booths, attend local business meetings and carry flyers and business cards to pass out at local business venues
• Encourage current and new parents to enroll and have them promote school on social media, Yelp, Google, Evergreen group and Next door groups, boosting employee morale and encourage positivity

Qualifications Include:

High school diploma or equivalent

ECE units are required

1 years of experience in a secretarial job setting

Strong computer skills (Gmail, Google docs, etc.)

Strong written and oral communication skills, well-organized, detail-oriented, friendly, team player, collaborative, motivated

Excellent communication and time-management skills, ability to effectively prioritize work duties and adapt quickly

Benefits of working at Scholars Academy:

401k matching

Competitive compensation

Referral bonus

Medical benefits offered

Professional training and development opportunities

Ability to enroll your children at the school with discounted tuition

Supportive staff and faculty members

Job Types: Full-time, Part-time

Pay: $22.00 - $25.00 per hour

Job Types: Full-time, Part-time

Salary: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Employee discount
• Health insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• San Jose, CA 95121: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Required)

License/Certification:

• Childcare Certification (Required)

Work Location: In person