What are the responsibilities and job description for the EXECUTIVE ASSISTANT position at Schwartz Mazda?

Schwartz Mazda is seeking a highly organized and proactive individual to join our team as the Executive Assistant and Chief of Staff. In this role, you will be responsible for providing executive support to the Owner and General Manager while also overseeing the coordination of various business functions. The ideal candidate is a detail-oriented professional with excellent communication and multitasking skills.

Schwartz Mazda is a fourth generation family owned business dedicated to the most positive customer experience. We pride ourselves on our reputation and the way our employees are treated, which reflects on the way we treat our customers! Our employees and customers have been like family for over 105 years. Every employee is appreciated, because each one directly contributes to the success of the dealership. We believe that when our employees are happy, it shines through to our customers.

We Offer :

Best hours in the industry
Spa Days
Amazing culture
Great pay
opportunity to grow the company and department
Incredible longevity bonuses
Fun team outings
Monthly team outings (spa / manicure days,paintball, bowling, racetrack days)
Puppies on premises

Job Overview :

Key Responsibilities :

Executive Support :

Manage the Owner and General Manager's calendars, appointments, and meetings.

Coordinate travel arrangements and accommodations.

Prepare and organize documents, presentations, and reports.

Office Management :

Oversee daily office operations and ensure a smooth workflow.

Act as a point of contact between the executive team and other departments.

Handle confidential and sensitive information with discretion.

Communication :

Draft and edit correspondence, emails, and other written materials.

Facilitate communication within the executive team and across departments.

Respond to inquiries and requests on behalf of the Owner and General Manager.

Project Management :

Take the lead on special projects as assigned by the executive team.

Monitor project timelines and ensure deliverables are met.

Collaborate with various departments to achieve project goals.

Chief of Staff Duties :

Serve as the primary liaison between the executive team and other staff members.

Streamline communication and decision-making processes.

Participate in strategic planning and decision-making discussions.

Qualifications :

Bachelor's degree in Business Administration, Management, or a related field preferred.

Proven experience as an Executive Assistant or in a similar role.

Strong organizational and time management skills.

Excellent written and verbal communication abilities.

Ability to handle confidential information with integrity.

Proficient in Microsoft Office Suite and other relevant software.

Previous experience in a Chief of Staff role is a plus.

If you are an organized individual with exceptional administrative skills, we encourage you to apply for this position. Join our team as an Executive Assistant and contribute to the success of our organization.

Benefits :

401(k)

401(k) matching

Dental insurance

Employee discount

Flexible schedule

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Schedule :

4 hour shift

8 hour shift

Choose your own hours

Monday to Friday

Job Types : Full-time, Part-time

Expected hours : 24 - 40 per week

Schwartz Mazda Consistently wins top dealers awards every year such as : Cargurus and Carfax top dealer awards, Mazda Presidents Club (top 50 dealers) Mazda Gold Cup Award (top 200), Eastern Monmouth Country Chamber of Commerce Spinnaker award for best neighborly business. As well as having some of the top rating of 4.8 Stars on Google, People love us award on yelp, 4.9 stars on Carfax and 5 Star rated on Glass door.

We are an equal opportunity employer

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