Accounts Payable Specialist

ScionHealth is recruiting for an Accounts Payable Specialist to join our team!

Job Summary

Under general supervision, this position ensures that all vendor invoices are processed and/or paid accurately and timely according to department standards and expectations.  Processes vendor invoices against Purchase Orders and ensures a 3-way match against the Goods Receipt or alternate approval.  Ability to effectively communicate with vendors, support center, regional leaders, and facility staff to effectively address payable inquiries and resolve credit holds.  Assists with reconciliation of vendor statements to ensure accounts are kept current.  Provides guidance on routine job duties and daily tasks to Processors and Senior Processors.  Assists with system enhancement and upgrade testing.  Assists with training and policy documentation as needed.  Provide final review and posting of entries as needed.

Essential Functions

• To perform this job, an individual must perform each essential function satisfactorily with or without a reasonable accommodation.
• Process a high volume of invoices with attention to speed and accuracy.
• Assist with monthly/quarterly preparation of PO recon of IR/GR account and resolve discrepancies.
• Review and/or Post Medical Director payments and physician timesheets following exacting guidelines.
• Apply correct sales tax code for tax accrual, tax inclusion, or non-taxable item.
• Process and/or review expense reports for compliance with policy.
• Process capital expenditure and project invoices and coordinate payment.
• Reconcile capital expenditure and project purchase orders clearing account.
• Process high-profile high-dollar special handle invoices requiring board approval.
• Reconcile vendor statements.
• Support AP Help hotline and e-mailbox via delivery of excellent customer service to all lines of business.
• Coordinate vendor setups including OIG/GSA screening, obtaining completed W9 submission, identifying 1099 reportable, and confirm completed Business Associate Agreement when necessary.
• Prepare import files to exact specifications to be processed by Electronic Data Interchange team.
• Assist with training and/or development of training materials.
• Assist with system enhancement and upgrade test scripts and testing.
• Assist in special projects as needed.
• Maintain regular and reliable attendance.
• Perform other duties as assigned.

Additional Information

• Position serves both internal co-workers and external customers, clients, patients, contactors, and vendors.
• Access to and/or works with sensitive and/or confidential information.
• Exhibit a comprehensive understanding of healthcare regulatory and compliance (e.g., HIPAA). Skilled in the application of policies and procedures.  Knowledge of Business Office Standards and Recommended Practices.