What are the responsibilities and job description for the Administrative Assistant position at ScionHealth?
Description
Summary:
Organizational Expectations:
Qualifications:
Education:
Required Certifications: n/a
Required Skills:
Summary:
- Performs a variety of duties to support administration of the assigned department.
- Demonstrates the ability to be flexible and organized.
- Maintains a good working relationship both within Administration and other departments.
- Communicates appropriately and clearly to managers, physicians, visitors, and other employees.
- Maintains the administration reception area in a professional manner.
- Maintains files and office equipment. Orders and stocks supplies. Retrieve and sort mail.
- Maintain confidentiality of administrative records and files.
- Composes, types, and transcribes correspondence, forms, reports, presentation materials and other written communications. Able to compile data from different sources for special projects and prepare reports accordingly.
- Drafts financial, statistical, narrative, and/or other reports as requested.
- Demonstrates the ability to compile and organize data for various departments.
- Arranges, participates in, and implements, as directed, conferences and committee meetings.
- Schedules/coordinates meetings, conferences, special events, appointments, and travel arrangements. Maintains assigned calendar(s).
- Receives, screens, and routes visitors and telephone calls appropriately and in a professional manner.
- Responds to, escalates, and follows up on inquiries and concerns/issues appropriately.
- Manages payroll system for Nursing Administration or/and other Nursing Departments when needed.
- Maintains spreadsheet of required departmental nursing licensure and certifications.
- Assists Nursing with departmental needs, preparation of staffing schedules, logs, etc.
- Performs other related duties as assigned or requested.
Organizational Expectations:
- Complies with all organizational policies.
- Completes annual education, OSHA, and infection control requirements. Maintains regulatory requirements.
- Actively participates in performance improvement and continuous quality improvement (CQI) activities.
- Cooperates with other personnel to achieve departmental objectives, maintain good employee relations and interdepartmental objectives.
- Communicates and adheres to ES1, Mission and Vision, Core Values, Code of Conduct, Professional Appearance Standards and Ethics and Goals of the facility.
- Reports to work on time and as scheduled, completes work within designated time.
- Wears identification while on duty, uses computerized punch time system correctly.
Qualifications:
Education:
- Associate degree, Preferred
- Bachelor degree, Preferred
Required Certifications: n/a
Required Skills:
- Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision
- Must be able to work in a stressful environment and take appropriate action
- Must be able to focus for extended periods
- Computer proficient.
- Three to five years of administrative experience in a hospital, medical or business office environment preferred
