Administrative Assistant

Summary:

• Performs a variety of duties to support administration of the assigned department. 

Essential Functions:

• Demonstrates the ability to be flexible and organized.
• Maintains a good working relationship both within Administration and other departments.
• Communicates appropriately and clearly to managers, physicians, visitors, and other employees.
• Maintains the administration reception area in a professional manner.
• Maintains files and office equipment. Orders and stocks supplies. Retrieve and sort mail.
• Maintain confidentiality of administrative records and files.
• Composes, types, and transcribes correspondence, forms, reports, presentation materials and other written communications. Able to compile data from different sources for special projects and prepare reports accordingly.
• Drafts financial, statistical, narrative, and/or other reports as requested.
• Demonstrates the ability to compile and organize data for various departments.
• Arranges, participates in, and implements, as directed, conferences and committee meetings.
• Schedules/coordinates meetings, conferences, special events, appointments, and travel arrangements. Maintains assigned calendar(s).
• Receives, screens, and routes visitors and telephone calls appropriately and in a professional manner.
• Responds to, escalates, and follows up on inquiries and concerns/issues appropriately.
• Manages payroll system for Nursing Administration or/and other Nursing Departments when needed.
• Maintains spreadsheet of required departmental nursing licensure and certifications.
• Assists Nursing with departmental needs, preparation of staffing schedules, logs, etc.

Non-Essential Functions:

• Performs other related duties as assigned or requested.

Leadership Capabilities: n/a

Organizational Expectations:

• Complies with all organizational policies. 
• Completes annual education, OSHA, and infection control requirements. Maintains regulatory requirements.
• Actively participates in performance improvement and continuous quality improvement (CQI) activities. 
• Cooperates with other personnel to achieve departmental objectives, maintain good employee relations and interdepartmental objectives.
• Communicates and adheres to ES1, Mission and Vision, Core Values, Code of Conduct, Professional Appearance Standards and Ethics and Goals of the facility.
• Reports to work on time and as scheduled, completes work within designated time.
• Wears identification while on duty, uses computerized punch time system correctly.

Qualifications:

Education:

• Associate degree, Preferred 
• Bachelor degree, Preferred

Required Licenses: n/a

Required Certifications: n/a

Required Skills:

• Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision
• Must be able to work in a stressful environment and take appropriate action
• Must be able to focus for extended periods
• Computer proficient. 

Experience:

• Three to five years of administrative experience in a hospital, medical or business office environment preferred