What are the responsibilities and job description for the SciPro | Executive Office Assistant position at SciPro?
Exec. Assistant, Corporate Affairs and Office Admin
100% Onsite
6mth initial contract (goal of conversion)
Looking for a small company feel but work for a reputable pharmaceutical leader? We are exclusively supporting a key client as they look for an EA to support the Corporate Affairs team, based out of there growing Boston location!
The ideal candidate will thrive in a fast paced, changing environment that required them to support four (4) Corporate Affairs professionals, along with the wider office (as needed). Heavy calendaring, travel support, event coordination, expense report preparation and more.
Personality compliments any successful administrative position, so we are seeking someone with a solutions based approach, bubbly personality and a team player!
RESPONSIBILITIES :
- Manage multiple calendars
- Travel arrangements (flights, hotel, ground transportation)
- On-site support for corporate events and coordination of Boston office management activities
- Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials, take attendance, send minutes, etc.
- Prepare and process expense reports, contracts, SOWs, POs, and legal requests
- Prepare, maintain and process consultant agreements, travel expenses and meeting agendas
- Upload digital assets for CA and maintain portals and branding assets
- Manage SharePoint permissions
- Smartsheet and SOX system administrator
- Schedule interviews
- Assist with budget
- Maintain collaborative and positive relationships with internal administrative team and external administrative partners
- Other duties as assigned
SKILLS AND EXPERIENCE :
