Manager of Accounts Payable Invoices/Payment Processes

*This is a hybrid position located in Garden City, NY*

COMPENSATION: $65,000-$75,000 per/yr, commensurate with experience

SPECIFIC RESPONSIBILITIES

• Responsible for managing the operational functions of the department, including reviewing and processing invoices, Employee Expense Reports, check requests/stipends, rents, Petty Cash, and MetroCards.
• Manage/track payments to Priority Vendors and provide follow-up as needed.
• Review all Vendor statements and provide follow-up as needed.
• Manage staff to ensure timely processing of invoices, Employee Expense Reports, rents, Petty Cash replenishments and MetroCards requests received from Program, via Coupa and/or Inter-office mail.
• Oversee the review of all approved invoices from Program in Coupa to detect and correct potential errors, prior to posting for payment. Assist AP Staff in this regard, as required.
• Review pending receipts and pending invoices in Coupa and issue follow-ups as needed to move these to completion.
• Communicate, educate, and train staff in the implementation of Agency initiatives (e.g. Coupa).
• Manage the performance of the Accounts Payable staff to ensure compliance with Agency Guidelines and Procedures.
• Identify and develop process improvements that will increase accuracy and efficiency within the Department.
• Train, coach and hold staff accountable for achieving established and new performance standards.
• Complete Performance Reviews for all staff, annually.
• Assist Accounts Payable Coordinators, when needed, in the processing of vendor invoices and the disbursement process.
• Work closely with Fiscal Staff to maintain the accuracy and integrity of financial reporting and payments.
• Provide assistance with Audit requests, as needed.
• Create and maintain “desk” procedures for the various Departmental functions and processes, including the analysis of key controls and reporting requirements.
• Ad-hoc reporting and all other duties as assigned by SCO Management.
• Serve as backup to the Department Director.
• Serve as backup to the AP Department staff, as needed.

QUALIFICATIONS

• Bachelor’s Degree in Finance or Accounting or equivalent combination of education and work experience.
• Minimum of 5 years of experience in Accounts Payable preferably in a not-for-profit organization.
• Minimum of 5 years in a supervisory role.
• Proven ability to lead an Accounts Payable function.
• Experience with Serenic and Coupa a plus.
• Proficient user of Microsoft Office Suite.
• Strong communication skills (both verbal and written), organizational skills and problem-solving skills.
• Demonstrated experience with Project Management and Process Improvements.

RELATIONSHIP WITH OTHERS

• Be a team player.
• Have a strong sensitivity to cultural differences present among staff and clients within our Agency (Diversity, Equity, Inclusion and Belonging).
• Be courteous and responsive to colleagues and clients, by developing a mutually respectful partnership with those served.

WORKING CONDITIONS

• Hybrid work schedule   

Salary : $65,000 - $75,000