What are the responsibilities and job description for the Administrative Coordinator position at Scooter's Coffee?
Location
This position is a 100% in-person role. The successful candidate will be expected to work in person on all scheduled workdays and must reside in Omaha, NE.
Description
Scooter’s Coffee is currently looking for a full-time Administrative Coordinator. This position will play an integral role in the overall success of our people, productivity, and procedures. The ideal candidate is a skilled multi-tasker, a flexible problem solver, and incredibly reliable. They are calm in the face of the unexpected and consistently demonstrate amazing customer service. The Administrative Coordinator will quickly become the go-to office point of contact and the warm smile that welcomes each person that comes to the office.
Essential Duties & Responsibilities
- Warmly greet and check in all visitors to the facility
- Answer incoming telephone calls and voicemail messages, using discretion to field solicitors/cold call sales and transferring calls when appropriate
- Monitor and respond to customer inquiries via phone and email
- Act as point of contact and escort for various vendors needing access to the office, building relationships with recurring vendors
- Order, maintain inventory and stock supplies for the full office, including conference rooms and break room
- Maintain brand standards by ensuring the office space is organized, clean, and well stocked
- Perform a variety of administrative duties, such as opening, sorting, and scanning mail, submit office expenses, managing the E-Fax account, requests and confirming appointments
- Support and schedule meetings and conference rooms when needed
- Partner with warehouse on shipping and receiving requests
- Provide support for leadership team as needed, including scheduling meetings, coordinating travel arrangements, and ordering catered meals
- Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Play an active role in driving employee engagement by contributing to the planning and execution of employee engagement events on a monthly basis
- Additional duties and projects as assigned
Qualifications
- At least 1 year of experience in a professional office setting or proven administrative experience
- Excellent written and verbal communication skills
- Top notch customer service and organizational abilities
- Proven capacity to problem solve, multi-task, and balance competing demands
- Demonstrates a high level of professionalism
- Proficient with computers, including keyboarding, Microsoft Office Suite, basic navigation and use of email applications
Disclaimer
The functions and skills described here are general in nature and represent the type of work performed, but they do not constitute an exhaustive list of all duties and responsibilities performed on the job. A successful candidate must be able to meet the listed essential duties and physical demands of the position, either with or without reasonable accommodation.
