AP/AR Specialist

About the Role:

We are seeking an experienced ARAP Specialist to join our team. As an ARAP Specialist, you will be responsible for managing and maintaining the accounts receivable and payable processes. You will work closely with the finance team to ensure timely and accurate processing of invoices, payments, and reconciliations. Your attention to detail and ability to analyze financial data will be crucial in this role. Additionally, you will be responsible for identifying and resolving any discrepancies or issues that arise in the ARAP process.

Responsibilities:

• Manage and process accounts payable, including vendor invoice entry, payment processing (ACH and checks), and ensuring timely and accurate vendor payments.
• Handle accounts receivable tasks such as creating and sending invoices, following up on outstanding balances, and posting customer payments (ACH and checks).
• Prepare and execute a weekly check run to ensure all vendor payments are processed on time.
• Generate and analyze a weekly accounts receivable aging report to monitor outstanding balances and address overdue payments.
• Reconcile accounts regularly to maintain accurate financial records and identify discrepancies.
• Create new vendor and customer records while working closely with the team to ensure accuracy and make necessary changes to invoices.
• Place and manage supply orders for customers, ensuring timely and accurate fulfillment.
• Maintain confidentiality of sensitive financial and customer information in compliance with company policies and regulations.
• Assist with year-end 1099 preparation and distribution.
• Work with accounting ERP systems, including NetSuite, and utilize tools like Bill.com to streamline workflows.
• Maintain organized records for audits and ensure compliance with company policies and accounting standards.

Please note that this list is not comprehensive, and additional duties may be assigned as needed to support business operations.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2-3 years of experience in accounts payable and accounts receivable roles.
• Proficiency with NetSuite and other accounting ERP systems; experience with Bill.com is a plus.
• Strong understanding of general accounting principles, including account reconciliation and year-end processes.
• Ability to prepare and analyze financial reports such as AR aging reports.
• Experience creating and managing vendor and customer records in accounting systems.
• Exceptional attention to detail and accuracy.
• Ability to manage tasks independently while collaborating effectively as part of a team.
• Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
• Commitment to maintaining the confidentiality of sensitive information.

Skills:

As an ARAP Specialist, you will utilize your strong analytical and problem-solving skills to manage and maintain the accounts receivable and payable processes. Your attention to detail and proficiency in Microsoft Excel and accounting software will be essential in ensuring timely and accurate processing of invoices, payments, and reconciliations. Additionally, your ability to collaborate with the finance team and communicate effectively will be crucial in identifying and resolving any discrepancies or issues that arise in the ARAP process. Overall, your strong organizational and time management skills will enable you to maintain accurate and up-to-date records of all ARAP transactions.

If you are a reliable and detail-oriented professional who enjoys contributing to a team’s success while taking ownership of your responsibilities, we encourage you to apply.