School Secretary/Registrar

Position Title: School Secretary/Registrar

Position Schedule:  11 months (209 days)

Location:  Scott Elementary School
Reports To: Principal

Start Date: To Be Determined

FSLA:  Non-Exempt

Primary Function: The School Secretary/Registrar was established for the purpose/s of completing student enrollment and withdrawal activities; maintaining accurate student records; providing a variety of reports and reference materials; and ensuring compliance with District, State, and Federal guidelines.

Requirements:

•  Educational Level: High School Diploma or equivalent. Formal training in office practices and experience preferred.
•  Proficiency Skills: Written and oral communication skills, ability to deal with multiple tasks, organizational skills, ability to operate office machinery, computer competence
•  Personal skills: Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties.

General:

1.  Maintains a pattern of prompt and regular attendance.

2.  Demonstrates professionalism by reporting to work and assigned duties on time.
3.  Demonstrates knowledge and proficiency in the use of computer applications as applicable to job responsibilities.
4.  Demonstrates appropriate verbal and written communication skills.
5.  Acts in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.

6.  Complies with the school system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
7.  Maintains confidentiality of sensitive information and material; adheres to the chain of command.
8.  Maintains a professional appearance as outlined by the local BOE policy.
9.  Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated and efficient school. 

10.  Participates in professional organizations, workshops, and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
11.  Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
12.  Exhibits time on task and a flexible, cooperative, progressive and hard-working attitude and style.
13.  Monitors compliance with policies and laws concerning areas of responsibility.

Secretary/Registrar:

14.  Answers telephone, directs calls, takes messages, and provides information to individuals.
15.  Assists the counselor in evaluating transcripts of incoming students for the purpose of transferring grades  into the student information system.
16.  Complies student records (e.g. birth certificates, transcripts, transfers, immunization, etc.) for the purpose of meeting State, Federal, and/or District Requirements.
17.  Maintains a variety of manual and electronic student records (e.g. grade checks, cum files, test scores, student information, etc.) for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
18.  Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of communicating information to other parties and/or agencies.
19.  Maintains accurate and up-to-date data in the student information system according to state and local criteria.

20.  Maintains student attendance according to state and local criteria, including posting to student information system, correspondence with parents and staff, and printing reports.

21.  Establishes procedures and timelines for inputting data and updating data for State Reporting/Student Records/FTE.

22.  Enhances the climate of the building and morale.
23.  Maintains and manages files, records, materials, supplies, and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.

24.  Maintains discipline records according to state and local criteria, including posting to student information system, student discipline referrals, correspondence with parents, and printing reports.

25.  Participates in workshops and staff development activities and applies what is learned to the job, accepts new challenges in a professional manner.

26.  Enrolls, schedules, and withdraws students per state and local guidelines
27.  Demonstrates loyalty to the school system and administration.
28.  Performs all other duties and responsibilities as assigned by the supervisor/principal.

Employee Acknowledgement:

I,______________________________________________, acknowledge review of this job description.

                       (Employee Printed Name)

____________________________________________                        ____________

    Employee's Signature                                                                                  Date

____________________________________________                         ____________

     Supervisor's Signature                                                                                Date

____________________________________________                         ____________

     HR Representative's Signature                                                                     Date