What are the responsibilities and job description for the Accounts Payable Specialist position at Scott Humphrey Corporation?
Accounts Payable Specialist
We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our finance team in the construction industry. This individual will be responsible for managing the accounts payable process, ensuring accurate and timely processing of invoices, and supporting financial operations within our construction projects. The ideal candidate will have a strong understanding of construction-specific accounting practices, including dealing with subcontractors, project-based billing, and compliance with industry regulations.
Responsibilities
- Process, verify, and pay construction-related invoices for subcontractors, vendors, and suppliers, ensuring proper approval and documentation.
- Track and manage accounts payable transactions related to multiple ongoing construction projects. Ensure accurate coding of costs to the correct project codes, cost codes, and general ledger accounts.
- Maintain professional relationships with vendors, suppliers, and subcontractors. Resolve payment discrepancies and inquiries in a timely manner.
- Reconcile invoices with purchase orders, contracts, and work orders to ensure job costing is accurate and in line with project budgets.
- Prepare and execute payments, ensuring timely payments are made in accordance with contractual terms and conditions.
- Ensure compliance with company policies, industry regulations, and internal controls. Assist in the preparation of reports for project managers, leadership, and auditors.
- Perform monthly reconciliations of accounts payable and job costing reports to ensure accuracy and completeness.
- Maintain organized records of accounts payable transactions, contracts, and supporting documents.
- Assist with month-end and year-end closing processes, and provide additional support to the accounting team as needed.
Requirements
- Minimum of 3 years of accounts payable experience, preferably in the construction industry. Experience with construction job costing, subcontractor payments, and lien waivers is highly preferred.
- Associate's degree in Accounting, Finance, or related field (Bachelor's degree preferred).
- Proficiency with accounting software (e.g., Procore, Viewpoint, QuickBooks, Sage, or similar systems). Strong knowledge of Microsoft Excel.
- High level of accuracy and attention to detail, particularly in tracking payments, job costing, and reconciling project data.
- Excellent written and verbal communication skills to interact effectively with vendors, subcontractors, and internal teams.
- Strong organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
- Ability to identify and resolve discrepancies, manage multiple priorities, and work under deadlines.
About Scott-Humphrey
We are a national recruitment practice specializing in Construction, Real Estate, Legal, Pharma/Med Device, Digital Marketing, Creative, & Shared Services recruitment. We focus on establishing mutually beneficial partnerships with industry leaders through consistent delivery of top talent in this candidate-driven market.
We understand the challenges our candidates and clients face when working with firms lacking the agility to adapt to their partner's needs. Our goal at SH is to fill that gap by offering unique tailored solutions to each of our partners regardless of title or company size.
