What are the responsibilities and job description for the Executive Assistant position at Scotty's Backflow LLC?
Key Responsibilities
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Screen and prioritize emails, phone calls, and correspondence, ensuring timely responses.
- Prepare reports, presentations, and other documents as required.
- Coordinate and organize internal and external meetings, including agenda preparation and follow-up actions.
- Handle confidential information with discretion and professionalism.
- Assist with project management, tracking key initiatives, and ensuring deadlines are met.
- Conduct research and compile data to support decision-making.
- Liaise with clients, vendors, and team members on behalf of the executive.
- Manage office supplies, documentation, and administrative systems.
- Support in event planning, company-wide communications, and special projects as needed.
Qualifications & Requirements
- Education: Bachelor's degree in Business Administration, Communications, or a related field (preferred).
- Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.
- Strong organizational and multitasking skills with excellent attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.
- Excellent verbal and written communication skills.
- Ability to handle sensitive information with integrity and confidentiality.
- Strong problem-solving skills and ability to anticipate needs.
- Flexibility and adaptability in a fast-paced environment.
- Professional demeanor and ability to build relationships with stakeholders.
Preferred Skills
- Experience in project management and event coordination.
- Familiarity with CRM or task management software.
- Ability to work independently and take initiative.
Benefits
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Professional development opportunities.
Job Types: Full-time, Part-time, Temporary
Pay: Up to $62,500.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 10 hour shift
- Choose your own hours
- Day shift
- Monday to Friday
- Overtime
Work Location: In person
Salary : $62,500
