What are the responsibilities and job description for the Reception-Office Associate - Construction Industry position at Scout 1 Solutions?
The Reception-Office Associate interacts with visitors and customers in person, by phone and email. In addition, the Reception-Office Associate performs required office clerical and administrative duties.
Duties / Responsibilities :
- Greet and assist visitors.
- Answer Telephone, gathers customer information, and directs phones calls as needed.
- Greet and assists job applicants.
- Direct any over the counter sales inquiries to the appropriate staff.
- Performs daily sorting and opening of mail and distributes accordingly.
- Processes outgoing mail 2-3 times per week or as needed (USPS, Fed-Ex, UPS)
- Contacts customers via phone and email to collect past due monies over 30 days.
- Takes credit card payment information over the phone and provides to Accounting for processing.
- Updates and maintains accurate company phone list.
- Orders and maintains accurate inventory of office supplies, kitchen supplies, restroom supplies, cleaning supplies and other items as needed.
- Receive deliveries, gather all paperwork for purchases and provide to Accounting.
- Fill and restocks paper towels, restrooms tissue paper, hand soap, etc. weekly as needed.
- Maintains a clean and organize front desk-reception area.
- Maintains a clean and organize office breakroom.
starts coffee in the morning, cleans / declutters counters, refills paper towels, soap, etc.
Required Skills / Abilities :
Education and Experience :
